Curious how this app compares to others?
Not all daily planner applications are created equal, but on the surface it can be a bit difficult to differentiate between them. We'll help! Below you'll find a summary of our thoughts on Motion, Akiflow, Sunsama, and Routine, but if you're craving more, make sure to keep reading a deep dive on each tool below ⤵
In terms of the similarities, Motion, Akiflow, and Sunsama are all daily planner apps that were built for professional use, with a focus on time blocking (where you add and schedule tasks onto your calendar as blocks of time).
Motion is the best daily planning app for busy professionals and teams who are looking for a full-fledged project management solution, along with the ability to take tasks that are a part of your project and directly schedule them on your calendar.
And if you don't get a task done on time, Motion's AI tool will reschedule your tasks for you for the following day, or your next availability.
More than that, Motion has accounted for the fact that you schedule is always changing. Have a last minute appointment or meeting that has popped up? No problem, simply add it to your calendar and Motion will *automatically* rearrange all your tasks for you to accommodate the changes.
Adding tasks in Motion is super easy. A quick keyboard shortcut opens up their AI scheduler where you can simply type "Review presentation ASAP" and Motion will know what to do, pushing all your existing tasks down the priority list for the day. If you're on the road and using the iOS app, you can also ask Siri to add a task in Motion for you, making it truly feel like an integrated personal assistant.
Motion's ability to help you manage your projects and replace project management tools like Asana and ClickUp combined with their AI scheduling capabilities is really what differentiates them in this daily planner app category.
Akiflow and Sunsama are very similar daily planner apps. You can use them as standalone task managers/daily planners, although they only allow you to add tasks to your calendar manually. This means that while you have your list view, you still need to drag tasks onto your calendar one-by-one. Miss a deadline? You are still left rearranging your schedule for the next day, while Motion does it automatically.
If that doesn't bother you and you perhaps prefer the manual scheduling, Akiflow and Sunsama are both great tools to consider.
Akiflow and Sunsama are both great tools to also consider if you are already using a project management tool like Asana or ClickUp and are craving a daily planning feature. Perhaps your team heavily relies on multiple tools at work like Gmail, Notion, Asana and Slack and you wish there was a central place where you can store all of your tasks that you need to get done and add them to your calendar.
Both Akiflow and Sunsama have native integrations with numerous business tools and can serve as great digital planners that centralize all of your to-dos.
If you're looking for the best daily planner app that has powerful integrations with other tools, Akiflow is the winner in this category as they have the most robust API. You can create powerful workflows, like for example, if a new lead is created in your CRM, you can create an integration between your CRM and Akiflow using Zapier, so that a task is created for you in Akiflow to follow-up with the lead.
If you fit into the category of enjoying mindfully planning your day and don't mind spending 10 or so minutes at the beginning and end of everyday to plan with Sunsama, then you might find it the best tool of the bunch. If you are someone who used paper planners for task reminders, Sunsama would be a nice transitional tool that would feel super powerful in helping you get more work done.
Routine is the best free daily planner app, but it's only for personal use. It's good for routines, tracking habits and basic task management. That said, for professional use, we'd skip it at the moment as it lacks integrations with other tools and is a bit difficult to use if your schedule is changing a lot as you manually need to shift each task for the day if you want to make room for a new task.
Ready to dive into each of these daily planner applications more deeply? Keep reading ⤵
The daily planning app category is relatively new, really only emerging in the past 5 years as an evolution to the tools coming out of the 2010's such as Todoist, Wunderlist (later acquired by Microsoft) and more advanced project management tools like Asana, Monday, and ClickUp.
While these tools allow you to put all your tasks in one place, when it comes to getting things done, there wasn't really anything that allowed you to actually plot your tasks on your calendar prior to the daily planner software category.
Daily planning apps provide a centralized platform to organize tasks, appointments, priorities. Create to-do lists, set deadlines, plot them on your calendar to help you visualize what needs to get done when. If you're anything like us you might have been already doing this on your calendar (for example in college or university), but it was a manual chore 👀
Daily planner apps help increase productivity, as you can plan out everything you need to get done a week or more in advance. They also reduce the cognitive overload that comes from wondering "what needs to get done next".