7 Best Expense Management Software in 2026

BILL Spend & Expense gives us so much control when it comes to our spending. We can easily create a virtual credit card, set a budget and Quickbooks category within seconds for each different vendor. We simply set a budget for each credit card for the exact amount that we know will be charged. If a subscription service decides to increase their pricing and charge our card, it will decline. And we like that, because we want to be the one deciding if someone should charge us more or not. 💪

Because we're able to put virtual cards down with each vendor, BILL Spend & Expense allowed us (and our vendor) to actually catch a person that committed fraud by stealing and using our credit card 🤯 Of course, the employee of our vendor was fired. Catching them would have been impossible to pin down if we had a generic credit card on file.

Have multiple employees that need their own corporate card? Create a card for them and set a spending limit, that's all you need to do. You can change the spending limit for each employee, make it $50 or $500, BILL Spend & Expensecards allow you to be flexible. If they leave the company, simply freeze the card (you have total control—just think of what the process is like with a typically corporate card. Issuing a new card for an employee is an annoying process, as is cancelling it). Not to mention the positive affect it has on your employees, as they get to feel empowered and like a trusted part of the team.

The rewards are pretty standard with others in the business credit card space, getting somewhere around 1–1.5% on all categories, with a bit more in certain categories (higher % when making payments weekly—less if made bi-weekly or monthly).

One customer that we recommended BILL Spend & Expenseto started using it and quickly saw his reward balance grow. He decided to use the reward funds as Christmas bonuses for his employees. He said, "it's money that's just sitting there, and if I can give them a little extra to take home at the end of the year, it's something cool I get to do."

Travel rewards are also a perk with BILL Spend & Expense as they are partnered with TravelPerk. While we haven't cashed in our travel rewards yet, it's a great option for our next company retreat!

The BILL Spend & Expense eligibility requirements are way more accessible than that of Ramp and Brex (who both make their account criteria unnecessarily high). BILL Spend & Expense is great for startups and teams of all sizes, even if you're just getting your business started.

BILL Spend & Expense is the best tool in the spend management, business credit cards, budgeting, and basic accounting automation suite for most businesses of all sizes.

• Multi-currency accounts with local bank details
• Global payouts to 200+ countries in 60+ currencies
• Competitive FX rates compared to traditional banks
• Built-in corporate cards and expense controls that work globally
• Integrations with platforms like Shopify, WooCommerce, Xero, and QuickBooks
• Free business account

• Overkill for businesses operating in a single currency
• Some advanced features geared toward global teams

Airwallex lets businesses create local bank accounts in multiple currencies, including USD, EUR, GBP, and AUD. This allows companies to collect payments like a local business in different countries and hold those funds without immediate conversion.

Businesses can send payments to vendors and contractors in 200+ countries using local payment rails. This usually means faster transfers and lower fees compared to traditional international wires.

Airwallex includes virtual and physical corporate cards. They make things like spend control, budgeting, and expense tracking so much easier.

But what's really cool is that you can spend directly from foreign currency balances with Airwallex. So get paid $10k in USD and pay your US vendors in USD without ever converting the funds.

• Designed specifically for venture-backed startups
• Virtual cards and spend controls are easy to set up
• Startup perks and partnerships (especially through YC)

• Not available to most small businesses anymore
• Accounts have historically been closed or restricted unexpectedly
• UI/UX and accounting automation lag behind competitors
• Banking features are limited compared to dedicated business banks

Brex provides corporate cards designed for startups and larger teams. Their core offering is pretty much the same as competitors': issue virtual cards, set spending limits, and control how funds are used across different departments.

Transactions from Brex cards feed into expense reports, where AI categorizes purchases, matches receipts, and enforces company policies. Employees can capture receipts through the mobile app, while finance teams get instant visibility into budgets and spending across teams or projects.

Brex Cash is their lightweight banking product that acts like a checking account where teams can store funds and manage company spending. It works well enough for simple use cases, but it’s fairly barebones compared to dedicated business banking platforms like Mercury, which offer much deeper banking features and integrations.

Some people have mentioned that QuickBooks Online allows for some expense management features like virtual credit cards, that said, a tool like Bill Spend & Expense (formerly Divvy) does so much more for expense management than simply allowing for a one-off virtual card though. Unlike QBO, a proper expense management tool allows you to go deeper, as it ties in individual and team budgets (across the entire company), all to ensure your company only allocates what they have budgeted for.

QBO also does not have proper receipt matching that automatically ties the receipt from your email to the individual transaction.

QBO does not have credit card rewards with their virtual credit card solution either.