9 Best AI Note Takers in 2026

Firstly, it’s important to understand that Motion's AI Notetaker is a feature WITHIN Motion. Motion is a full-blown project and task management tool, so to use this feature you'd need to commit to using their full tool.

So if you have Motion and haven’t tried the AI Notetaker, you’re not getting the most out of your purchase! Motion’s AI notetaker is great, but if you’re looking for more of a standalone option, we would suggest a tool like Granola.

Okay, now to why Motion's AI Notetaker is worth considering:

The biggest problem isn’t remembering what was said during a meeting; just about every AI Notetaker can record and transcribe, but does that even matter if nothing actually gets done? If you’re having tons of calls but no follow-through, then Motion is worth considering.

Motion AI Notetaker is similar to other meeting bots that join your Zoom, Google Meet, or Microsoft Teams calls. It records video, audio, and transcribe conversations. Then at the end of your call, it generates structured summaries with key points, decisions, and action items. 

But it doesn’t just stop at just notes, it takes action for you.

Motion’s AI notetaker extracts action items and turns them into prioritized tasks. Then it goes even a step further and schedules those tasks directly onto our team’s calendar using their AI auto-scheduling.

Before using Motion our client meetings would end, then we’d play the waiting game, hoping the transcription notates our follow-up plan because who remembers every detail? But now, all we need to do is approve/reject tasks and the work is already planning on our entire teams schedules.

When we first started using Motion, our entire team was blown away by the accuracy of the notes. One of our engineers even said, "At my old job, we had two employees on every call just to take notes. Motion did a better job than I ever could."

So while it does mean adopting a new project management tool, it did take our meeting-to-execution system to a new level. If you're not opposed to that fact, then it’s worth learning more through our full Motion Review.

You should consider Motion AI Notetaker if:

• You already use Motion for calendar/task management (otherwise you're paying for features you won't fully use)
• Your team constantly forgets small commitments made in meetings
• You're tired of manually creating tasks from meeting notes
• You want accountability built in, everyone sees what they're assigned and when

Skip Motion AI Notetaker if:

• You want a standalone notetaker without committing to Motion's full ecosystem
• You juggle multiple calendars regularly (freelance + full-time, multiple businesses, etc.), the notetaker only works with one primary calendar at a time

We personally use other features Motion has to offer, so we loved the fact that we didn't have to add another tool to our stack. All we had to do was take advantage of a unique feature already included. 

• Motion runs roughly $19–$34 per month (Individual to Team plans), and the AI Notetaker is included within that broader system. But first, you can start with their 7-day free trial.

Amie has recently pivoted from a calendar/task/email app to a Meeting Recorder. Unlike other meeting recorder bots, Amie doesn't join the call as a bot, it just listens to your computer audio and microphone like that of Granola.

From there, it summarizes your meetings, creates tasks, and will even mock-up follow-up emails and send them off for you if you'd like.

• Pro: $20/mo (annual) or $25/mo (monthly)
• Business: $40/mo (annual) or $50/mo (monthly)

Fireflies was actually one of the first meeting recorder solutions on the market. They managed to build remote tooling that would actually join in existing meetings, like in Google Meet or Zoom, act like a guest, and record the audio.

This was super impressive, back when online video conferencing software was more restrictive, and Google Meet for example didn't even have native video meeting recorder functionality.

We actually used Fireflies almost exclusively for years, super early days back in 2017, and it has come a long way since, moving more into that of a AI meeting assistant.

Fireflies’ pricing looks typical at first, but in practice it is fairly restrictive.

• Free tier is extremely limited with only 3 transcription credits, 800 minutes of storage per seat, and audio-only recording.
• To unlock integrations you must upgrade to the $18/user/mo Pro plan, which includes 8,000 minutes of storage but still does not offer video recording. With moderate usage, around 30 calls per month, that storage only lasts roughly 4–5 months before you are pushed to the highest tier if you want to keep historical recordings.

Because video recording is locked behind the top plan, many teams will need the most expensive tier immediately.

Otter was one of the original note takers. It would transcribe your calls and meetings live, and we used it for years before the whole AI notetaker boom.

We mostly found it more useful for personal use than business use. It was great for things like recording doctor's appointments or casual conversations, since you could just hit record and drop your phone in your pocket.

Now there are a lot more competitors on the market, and Otter has adapted by adding more AI-powered note-taking features. But we still view it as a simple tool for transcribing conversations, not quite a tool we'd bring into the business.