5 Best AI Productivity Software & Tools 2025

What really is there to say? Everyone is trying to build a OpenAI (ChatGPT) into their product right now. It's the closest thing we've seen to magic in an incredibly long time.

OpenAI is general artificial intelligence. You can ask it questions, and it'll answer them, like a human. You can ask it to write code for you, and it'll build it, all while explaining the why and how.

Engineering friends of mine are worried that it'll replace their job, and yet they are using it to become a better engineer (using it to teach them different coding languages).

The craziest thing of it all, anyone can use it, and you don't even need to be technical to use it. Just visit ChatGPT here and start asking it questions. You'll be amazed by what it can do. If you're more technical, then be sure to check out the actual API and see where you can fit it into what you're building (I mean everyone else is).

Comet Browser is an upcoming Browser built by the team behind Perplexity (one of the most promising search-focused AI teams right now).

What they realized is that web browsers are at the core of search, so what if they built a browser that has their AI search at the core? Might sound familiar to The Browser Company's thesis with their new upcoming Dia Browser, but Perplexity is quite a bit larger and has had more success in the search space, taking nearly 2% of global search traffic.

Perplexity has something up their sleeve with Comet though, and it's all around their Assistant.

Comet Browser Assistant

Comet's built-in assistant is what sets it apart from all the best browsers we've covered. It handles the new table-stakes well, with Perplexity at the core, so all the usual search and research functionality is handled.

It can also interact with open tabs, allowing you to essentially target your search and research to a more specific dataset to what you're looking into. But Dia can do this as well, so it's not particularly standout in a browser.

But what does set it apart is Comet gives us the first actual glance at what this coveted "Agentic Browsing" experience actually is, in a non-technical, actually user-friendly way.

What does this mean? Well it can connect into your calendar and email to tell you about important emails (cool, like Google Assistant, right?), but most impressively it can even navigate the web for you.

I'm saying that you can ask it to do things, and it will actually navigate around the page your on, open new pages when needed, and take action as if it's a human you're asking to do something for you.

With all of that said, moving into the browser space is incredibly difficult, but there is something incredibly interesting about this new wave of AI browsers, and we're totally here for the browser space to finally evolve.

Granola is a meeting recorder tool that doesn't require those annoying bots to join. In-fact the people you're on the call with don't even have to know you're using it.

Interestingly enough, this isn't any different than just having a note taker on the call, because they don't allow you to playback the audio. What you can do is ask Granola's AI Chatbot questions about the call, or any calls you've had across the company.

You can even ask Granola questions mid-call, which uses full context of the call up to that point, or can even come up with contextual questions to ask to help the conversation flowing. It's really as if you have an active note taking assistant on the call alongside you, helping you keep the conversation flowing, and researching further context details when needed.

We make sure to always have Granola recording our meetings (even in-person team meetings and brainstorming meetings), even if we have one of the best AI note taker bots joining the call as well. It's just a more lightweight solution that can't be kicked from calls and is less invasive.

Zapier is the most popular integration and automation platform on the market. While they've had competitors arise over the years like Make, Tray, and Workato, they've managed to build one of the most user-friendly interfaces of them all, along with the largest number of deeply supported apps. Not a small feat whatsoever.

If you're using a modern software (take any app listed on our site for the most part), and there's sure to be a Zapier connector. This is pretty baffling when you really think about it.

Competition

When comparing Zapier vs Make for example, Make may look more user-friendly and accessible, but we're here to tell you that isn't the case. Make is more powerful with some inline formulas and other logic power features, but that definitely does not make it easier to use. If anything, it's easy to feel quite overwhelmed when first using Make.

Time and time again, in trying Make, we have found ourselves coming back to Zapier. It really can be bent and molded into what it needs to be.

Final Thoughts

In recent months, Zapier has gone incredibly deep into leveraging AI like OpenAI to rethink and evolve the integration space as a whole. This is something we applaud, and have been quite impressed by.

We're seeing Zapier slowly outgrow even just the integration world, and actually evolve into one of the best no code tools on the market. At the rate they are going with AI, alongside Tables and Interfaces, we wouldn't be surprised if we start seeing Airtable vs Zapier actually come up in the conversation in the future in the No-Code Builder space along with the Database space. For right now though, we'll have to award the winner to Airtable, but that doesn't mean we're not keeping a close eye on what Zapier has up its sleeve.

Motion (also often referred to as Use Motion or Motion App) is our top pick for project management for teams. The reason we love it (and why we switched after using Asana for 7 years!) is because it’s not just a tool to manage your work. It actually helps us get work done faster.

Let us explain:

You enter your projects and tasks, and Motion’s AI automatically schedules them on your calendar. More than that, it takes your entire schedule into account (meetings, personal appointments, etc) to accurately predict when work will get done (and if you’ll meet your deadlines as a team).

Recently, Motion even added AI Employees. You can assign tasks to AI Employees to handle things like writing blog posts, creating social content, drafting email responses, and even providing coaching on where you and your team can improve.

So with that, at its core, Motion is really an AI assistant. It pulls together all this unique information and uses it to build your most productive day, making it one of the best tools on the market for actually getting more done.

Compared to other top project management tools, Motion is far ahead when it comes to leveraging AI to help teams get ahead 🚀

‍

If you've heard of the productivity app terminology of "time blocking", well Motion does that automatically using AI, no manual time blocking needed.

With your entire team using Motion, it's like you have a full-time personal assistant shared across the company, ensuring that everyone is getting deep work done all while focusing on what is most important (at the most ideal time), all while making sure that no one is ever double-booked.

All of this makes for an incredibly powerful tool for individuals, but exponentially more valuable with every additional team member you add. No other project management or daily planner tool on the market seems to go to this degree.

Get Motion 7 Day Free Trial.

Motion Pros & Cons

Pros

• Most useful AI in a project management tool: Out of all the PM tools we’ve tried, Motion is way ahead when it comes to implementing AI in a way that actually helps teams work smarter and faster.
• Predictive Workload: Motion gives you a heads-up if deadlines are at risk.
• AI Employees: Motion is pouring a ton into their AI Employees, and they just keep getting better. From meeting coaches (our fave) to marketing assistants, they are real teammates that actually help you get work done.

Cons

• Custom Integration Required for Large Teams: Large teams (100–500) with other enterprise software implemented will find integrating Motion more involved than other enterprise tools. When using an enterprise software stack like that of Salesforce, it's common for other project management tools to have native integrations.
• Minimal Reporting & Dashboards: Motion currently lacks advanced reporting and dashboard functionality. So while you can see at a top-level the status of projects and tasks in Kanban and List views, even a team workload view, that's about where reporting dashboards end, making it less suitable for large teams requiring extensive project analytics.

Motion App Key Features

Project Management

As compared to some of the best project management software on the market often mentioned like Asana, Monday, ClickUp, Motion has taken their sights on slightly smaller teams of between 1–100 people.

This team size target is based on their current feature-set, from what we've seen. For example, the larger teams that we work with who have many layers of management often require reporting capabilities over everything else. And with Motion, that's not something you're going to get, because they are currently focused on giving the only AI project management tool on the market focused on helping the individual and teams, over the needs of upper-management.

So if you and your team are used to spending a lot of time planning deadlines, and rearranging your "My Task" view in the existing tools on the market, Motion flips this on it's head with the use of AI. Something to consider if you're fed up with the manual work involved with traditional project management tools.

Daily Planner

Compared to the best daily planner apps on the market like Sunsama and Akiflow, Motion is the only daily planner we've seen that actually leverages AI to plan your day for you. With all of the other apps in the category, you need to manually drag in tasks to time block and plan each day. This is an incredibly time consuming process, that some justify as being "more mindful", but once you actually have AI schedule your day for you, you realize how much time is actually wasted "mindfully planning your day".

AI Employees

At its core, Motion is a project management tool. That's the backbone. But they have AI Employees that pull context from your tasks, projects, AI notes, and meeting notes. The more you put in, the smarter it gets.

So if you're a team that has wanted to implement AI more, but haven't really been sure "how", Motion is making incredibly easy and accessible. It's giving all teams the opportunity to leverage AI and hire only for roles that AI can't handle.

AI Meeting Recorder

We LOVE Motion's Meeting Recorder, and if you're already using Motion for your projects, there's really no reason to use another one. It automatically joins your meetings (you just have to let it in), records video and text, and then uses AI to organize the notes for you. It also automatically creates tasks from the meeting notes and all you need to do is approve or deny them.

AI Docs

Motion’s AI Docs are super handy for keeping processes and notes right inside your projects, perfect if you don’t already have a knowledge base. That said, don't expect them to be as powerful as Notion or Slite. They are more to be used for basic documentation and notes. The best part of Motion AI Docs is that you can quickly tag projects and tasks, so that everything is conneted and integrated.

Calendar Scheduler

Compared to the best calendar schedulers on the market like Calendly and Chili Piper, Motion bakes in the core functionality of these tools, with the added visibility of team tasks and urgent deadlines, actually booking off availability for you and your team if high priority work needs to get done by a quickly approaching deadline.

Get Motion 7 Day Free Trial.

Motion App Pricing

Annual Billing:

• AI Workplace (1 user) — $29/mo billed annually
• AI Employee Starter (1 user) — $49/mo billed annually
• AI Employee Light (3 users) — $33/user/mo billed annually
• AI Employee Standard (10 users) — $29.90/user/mo billed annually
• AI Employee Plus (25 users) — $23.96/user/mo billed annually
• Enterprise — Custom pricing, contact sales

Monthly Billing (per user per month):

• AI Workplace (1 user) — This plan is not available on monthly
• AI Employee Starter (1 user) — This plan is not available on monthly
• AI Employee Light (3 users) — $49.33/user/mo billed monthly
• AI Employee Standard (10 users) — $44.60/user/mo billed monthly
• AI Employee Plus (25 users) — $35.76/user/mo billed monthly

‍View full Motion pricing tiers & features on their site (to see which features are included in each tier)

If all of that connects with you and you think it might fit your needs, they have a 7 day free trial that you can use along with your team to see what it's like having a personalized AI assistant.