Both Sunsama and Akiflow are daily planners. Both tools will integrate with your project management software to allow you plan your tasks on your calendar.
While Akiflow has slightly more integrations that Sunsama, we prefer Sunsama for their smooth user experience and approach to planning. Plus, you can try Sunsama for free for 30 days (no credit card is even required).
We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵
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The digital daily planner that helps you feel calm and stay focused.
Sunsama fits into the day planner app category, helping with task management and time blocking. Sunsama is one of the best planner apps for those who want to mindfully and manually plan their day.
Sunsama is great daily planning tool if you especially like physical (pen and paper) note taking/to-do lists and are looking for a way to bring tasks into the digital world. Sunsama definitely knows their target customer well as the software reflects a zen-like philosophy and ethos incredibly well. It has a calming minimal design and is super easy to use.
Sunsama's philosophy is centered around creating a healthy relationship with work, intentionally planning tasks and avoiding burning out. Those seeking more focus, calm, and harmony should try Sunsama.
Get Sunsama Extended 30 Day Trial.
When you open Sunsama each morning, the software asks "What do you want to get done today?". It shows your previously planned tasks and your calendar side-by-side, giving you an overview of your schedule. From there, you can either add or remove tasks from your day, and drag tasks onto your calendar for time blocking.
At the end of the day, you also participate in a daily shut down routine which shows you all the tasks you completed that day and how you spent your time.
While Sunsama is a daily planner, it is not a project manager. Users typically connect in other tools such as Monday, ClickUp, and Asana to pull in tasks from their project management software. Sunsama then takes care of the daily planning piece with your weekly view and calendar view.
When you compare Sunsama vs Akiflow, they are very similar. The differences more so lie within their marketing/philosophy. For instance, Sunsama has a stronger philosophy around taking a zen-like approach work, while Akiflow is more for those who just want a tool to triage through tasks. If "zen-like" approach doesn't sound like you, then check out Akiflow.
When comparing Sunsama vs Motion, you're going to get two very different experiences. Motion uses AI to intelligently plan your tasks onto your calendar, taking into account meetings and appointments, task priority and deadlines. Motion also is a full-fledged project management tool that teams can use.
Sunsama, on the other hand, has been very clear they don't intend to build AI auto-scheduling tools as they want to encourage their users to take the 10-15 minutes per day to plan their schedule (while Motion, for example, does this automatically).
If you've read to this point and phrases like "zen-like approach", "mindful planning" and "intentional scheduling" resonate, Sunsama is probably the right daily planner for you.
Make sure you use the link below for an extended 30 day trial (normally only 14 days, but with the link below you get a full month—and no credit card is required).
Get Sunsama Extended 30 Day Trial.
Sunsama's philosophy is built around taking the time each day to manually plan your tasks. With that, Sunsama doesn't plan on building any auto-scheduling features, like Motion for example, that uses AI to intelligently plan your day.
For some people, Motion's AI is overwhelming and they prefer having dedicated task planning sessions. For others, Sunsama feels a bit too manual therefore gets left by the wayside, wishing the app would help more with proactive planning.
Sunsama aggregates all of your tasks from the different tools that you use, like Monday, ClickUp, Asana, Trello, Gmail, and Slack. Using the native integrations available, you can drag tasks from the above tools into time blocks onto your calendar, and within a weekly planning view.
If you're a part of a team that is using any of the tools above and you're seeking a daily planner, Sunsama is a happy medium.
However, Sunsama does lack in task management functionality for multiple people and it also leaves much to be desired when it comes to planning and managing larger projects. With that, you'd need to use a project manager (e.g. Monday, Asana or ClickUp) to manage projects, and use Sunsama solely for daily planning.
Sunsama won't be building a project manager (likely ever) as they're clear they prefer you to integrate with third party tools to aggregate your tasks. If you're looking for a tool that can help with daily planning and project management and team collaboration, then we recommend checking out Motion.
Get Sunsama Extended 30 Day Trial. No Credit Card Required.
Is Sunsama worth it? If you are someone that thrives on daily task planning and enjoys the process of planning your day, give Sunsama a shot.
It might be the key to keeping you more organized, all while bringing you a bit more enjoyment in the day-to-day and with that, it's definitely worth it.
A daily planner tool to help you centralize your schedule.
Akiflow is one of the best daily planning apps that helps you consolidate your tasks from many different apps in one central inbox. The Akiflow team built the app as a responsive to the frustration of using multiple tools to manage calendars, tasks, and plans. With Akiflow, you have one app that allows you to time block tasks and manage all your to-dos without having to switch between tabs and windows.
Akiflow has a relatively simple UI/UX with a powerful command bar that helps you complete, plan or snooze tasks straight from your keyboard.
Say you're using Trello, Slack, Google Calendar, Notion, and Todoist for work. Akiflow integrates with all of these tools to pull your tasks from each app into one central inbox. The idea is that having all of your tasks in one place will mean less forgetfulness when it comes to your to-dos and staying on top of what you need to action.
From your central inbox, you can drag tasks onto a calendar for time blocking or you can triage through your tasks with keyboard shorts such as "P" to plan for later or "S" for snoozing. Akiflow keyboard shortcuts are similar to those of Superhuman, so the tools compliment each other quite well. You can also use Akiflow's shortcuts anywhere on your desktop. Say there is a webpage you want to read later? Add it to Akiflow within seconds by opening up your command bar.
Akiflow also allows you to quickly share your availability and create bookable links for others to schedule meetings onto your calendar.
Start your 7 day free trial of Akiflow here.
Normally folks compare Akiflow vs Sunsama or Akiflow vs Motion. Akiflow is most useful for someone whose main problem is the lack of task consolidation from third party apps.
Compared to Sunsama, Akiflow has a basic API so you can pull in tasks from any app that has a Zapier connector (e.g. Monday, Salesforce, or Copper to name a few).
Sunsama also takes a more "zen-like" approach to daily planning and is marketed to folks who want to "intentionally plan their day". If you like the idea of daily planning, but the words "mindful planning" don't resonate, Akiflow is better suited for you.
When comparing Akiflow vs Motion, the tools are very different. Motion is a full-fledged project manager and uses AI to automatically plan your tasks on your calendar. If you're looking for an assistant when it comes to planning, Motion would be a better bet.
If leveraging AI to plan your day sounds overwhelming or "too much", and if you're main pain point is just "getting all tasks from different apps in one place" then Akiflow could be the best app for you.
Start your 7 day free trial of Akiflow here.
You can easily add too many tasks to Akiflow so some self-discipline is a good idea. For instance, if you're adding a bunch of website links, Slack messages, email messages and task + project management tasks, you can end up with a very flooded central inbox leading to feeling overwhelmed.
To get the most out of Akiflow, we recommend only adding in medium to high priority tasks that you need to action, and being careful to not add every task under the sun.
If you're overwhelmed with tasks from different apps, and want a central inbox to consolidate all of your tasks, then Akiflow can help. However, once the tasks are in your central inbox, you still need to manually plan your day and time block, which means you need to stay on top of triaging your tasks.
For some folks that enjoy manual task planning and can allocate 10-20 minutes per day to daily planning, this won't be a limitation but rather a benefit. For others, the manual task planning means that Akiflow can become cluttered and you can "fall behind" on using it to help you manage time effectively. You really need to use Akiflow daily as a part of your workflow to get the most of it.
Is Akiflow worth it? Well, if you are struggling to stay on top of your tasks from different apps and want a tool to help you consolidate all of your tasks in one place, then it might be worth giving it a shot. If you have other more robust needs (e.g. project management + daily planning), there are other tools to consider like Motion who are priced similarly and offer more features to help you manage your time and schedule.
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