Reclaim AI

Reclaim is in a bit of a non-standard category. It's sort of a basic calendar with some task management and a "sprinkle of AI". The best way to describe them is as an intelligent scheduling layer atop your calendar. Reclaim is not trying to replace your calendar, or project management tool, or even personal task manager.

Reclaim is an additional tool that's sole purpose is to defend your time from others on your team, in an attempt to give you more time for habits and focus time.

Despite what you might read online, Reclaim isn't a task manager tool like Motion. When comparing Reclaim vs Motion, you'll that find Motion is a full replacement for your calendar and full task manage, while Reclaim is a tool that can help put tasks on your Google Calendar (which you interface with most of the time). You can use Reclaim to "power" your calendar to set up things like flexible habits (e.g. 30 minute lunch, 4-hours of focus time), schedule buffer time between meetings, or quickly set up meetings with internal team members.

Consider using Reclaim if:

• You're a part of a larger team who has meetings often and you want an automatic meeting scheduler that will find the best time to meet with your team members. It's important to know that Reclaim can only optimize the best time for internal meetings. If you do a lot of external meetings (like us), Reclaim won't be of much help.
• You get pulled into meetings often and want to defend your time to get more focus time for work (e.g. engineers and product team members).
• You want to automatically schedule habits like lunch, exercise, or focus time.

As a heads up, Reclaim AI currently only works with Google Calendar. It sounds like Outlook will be released soon, but Apple Calendar folks, you're out of luck (try one of these daily planning tools instead).

Reclaim's main focus is trying to help you fit in the the things that you want to do from day-to-day, whether that be tasks, smart internal 1-on-1 meetings, or even habits.

We used Reclaim for nearly a year, evaluating it alongside Motion for our team. Reclaim is trying to be a smart layer atop your calendar, whereas with Motion, you no longer need to visit Google Calendar (although mind you, both of these tools require Google Workspace or Microsoft 365 as your calendar foundation).

The strange thing here is that while we feel like many people are talking about Motion vs Reclaim, Reclaim feels to be more of a competitor to that of something like Clockwise than it is to Motion directly.

This is because Reclaim is in no way a proper individual or team project manager. Even their task management capabilities are incredibly basic. There's no organization/categorization, subtasks, or recurrence functionality.

This is where they've chosen the integration path with other Project Managers on the market versus attempting to build it themselves (unlike Motion for example).

Reclaim also doesn't quite fit into the daily planning category either, especially when compared to Sunsama, or Akiflow.

Just to paint the picture, daily planning tools come with full calendar capabilities and a mobile app so you can add tasks on the go. Reclaim doesn't have either, it's more something you use to set up rules on how your calendar is managed. That's why it's even a bit odd that Reclaim is going down the auto-scheduling tasks path in the first place.

Is Reclaim AI Worth It? We find Reclaim interesting in what they are trying to accomplish top-level, but we find that they go too broad and shallow in terms of feature depth.

Reclaim fits a very specific person — someone working a corporate job, among a larger team, who wants to defend more of their time and wants a faster way to set up meetings internally. If this is you, try the free tier of Reclaim and set up a daily lunch break and another habit, perhaps some buffer time, and see if it helps get more work life balance.

If you are a business owner, soloprenuer, or team looking for meaningful way to manage and collaborate on tasks and projects, that's where time and time again, we'll recommend Motion.

If you are looking for a tool that can help you manage your to-dos from different software (project management app, Slack, email, etc) then we'd recommend checking out a daily planner instead, like Sunsama or Akiflow, as they give you full calendar capabilities so you don't need to use Google Calendar any longer.

Reclaim AI fits into multiple categories based on what it actually helps you do. Each category highlights a different strength and the efficiency points it earned, helping you compare tools not just by features, but by how well they actually perform.

Keep exploring the best software across categories, or explore Reclaim AI alternatives