We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵
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A daily planner tool to help you centralize your schedule.
Akiflow is one of the best daily planning apps that helps you consolidate your tasks from many different apps in one central inbox. The Akiflow team built the app as a responsive to the frustration of using multiple tools to manage calendars, tasks, and plans. With Akiflow, you have one app that allows you to time block tasks and manage all your to-dos without having to switch between tabs and windows.
Akiflow has a relatively simple UI/UX with a powerful command bar that helps you complete, plan or snooze tasks straight from your keyboard.
Say you're using Trello, Slack, Google Calendar, Notion, and Todoist for work. Akiflow integrates with all of these tools to pull your tasks from each app into one central inbox. The idea is that having all of your tasks in one place will mean less forgetfulness when it comes to your to-dos and staying on top of what you need to action.
From your central inbox, you can drag tasks onto a calendar for time blocking or you can triage through your tasks with keyboard shorts such as "P" to plan for later or "S" for snoozing. Akiflow keyboard shortcuts are similar to those of Superhuman, so the tools compliment each other quite well. You can also use Akiflow's shortcuts anywhere on your desktop. Say there is a webpage you want to read later? Add it to Akiflow within seconds by opening up your command bar.
Akiflow also allows you to quickly share your availability and create bookable links for others to schedule meetings onto your calendar.
Start your 7 day free trial of Akiflow here.
Normally folks compare Akiflow vs Sunsama or Akiflow vs Motion. Akiflow is most useful for someone whose main problem is the lack of task consolidation from third party apps.
Compared to Sunsama, Akiflow has a basic API so you can pull in tasks from any app that has a Zapier connector (e.g. Monday, Salesforce, or Copper to name a few).
Sunsama also takes a more "zen-like" approach to daily planning and is marketed to folks who want to "intentionally plan their day". If you like the idea of daily planning, but the words "mindful planning" don't resonate, Akiflow is better suited for you.
When comparing Akiflow vs Motion, the tools are very different. Motion is a full-fledged project manager and uses AI to automatically plan your tasks on your calendar. If you're looking for an assistant when it comes to planning, Motion would be a better bet.
If leveraging AI to plan your day sounds overwhelming or "too much", and if you're main pain point is just "getting all tasks from different apps in one place" then Akiflow could be the best app for you.
Start your 7 day free trial of Akiflow here.
You can easily add too many tasks to Akiflow so some self-discipline is a good idea. For instance, if you're adding a bunch of website links, Slack messages, email messages and task + project management tasks, you can end up with a very flooded central inbox leading to feeling overwhelmed.
To get the most out of Akiflow, we recommend only adding in medium to high priority tasks that you need to action, and being careful to not add every task under the sun.
If you're overwhelmed with tasks from different apps, and want a central inbox to consolidate all of your tasks, then Akiflow can help. However, once the tasks are in your central inbox, you still need to manually plan your day and time block, which means you need to stay on top of triaging your tasks.
For some folks that enjoy manual task planning and can allocate 10-20 minutes per day to daily planning, this won't be a limitation but rather a benefit. For others, the manual task planning means that Akiflow can become cluttered and you can "fall behind" on using it to help you manage time effectively. You really need to use Akiflow daily as a part of your workflow to get the most of it.
Is Akiflow worth it? Well, if you are struggling to stay on top of your tasks from different apps and want a tool to help you consolidate all of your tasks in one place, then it might be worth giving it a shot. If you have other more robust needs (e.g. project management + daily planning), there are other tools to consider like Motion who are priced similarly and offer more features to help you manage your time and schedule.
Amie is a calendar app that helps you manage tasks and easily add emails as tasks to your calendar.
Amie doesn't try to hide what it is and isn't. It's a calendar at the core and like many of the other best daily planners on the market, they've gone and added some basic task creation functionality.
Where they've gone a step further is actually pulling in email to the mix. Depending on the type of person you are, maybe you want to turn emails into tasks and schedule them directly on your calendar in a time blocking fashion.
Amie is definitely not a full email client, although it is listed on the best email clients page, that's because it allows you to time-block on your calendar emails, and then respond to those emails from right within Amie.
That said, view it as more of a "feature" and less of a software category. When comparing Superhuman vs Amie for example, there's no match—Amie is not a full-fledged email app.
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