Akiflow vs Trello

While Akiflow is a central command center that pull all your tasks from Slack, email, Notion (and many other tools) into a single inbox. Of course, you can also pop your to-do list right within Akiflow too.

Something that's a bit hit or miss, depending on how much you plan to import, is task consolidation. Having all your tasks in one place has pros and cons...pro is that you get a single view of everything you need to do. Con is that your task inbox will explode. ⚠️💥 The line between "this is helpful" and "this is chaos" is VERY FINE.

We experienced this ourselves when using Akiflow. Alex used it for a while, and at first it was interesting, but then quickly became overwhelming and something he didn't want to open. Learn from us: pulling in EVERY Slack message into your to-do app is not the way to go 😅.

The people who get the most out of Akiflow are the ones who are intentional about what they bring in and focus on actual tasks, not every notification or quick reply.

• Flexible organization with tags and basic structure
• Extremely fast task capture with keyboard shortcuts
• Strong task consolidation from Slack, email, and PM tools
• Great for power users managing tasks across multiple tools
• Centralized inbox gives you a single place to triage everything

• Organizational abilities are limited
• Not beginner-friendly as a first task management tool
• Easy to fall behind on triage, which creates backlog stress
• Can become overwhelming quickly

Akiflow is built for speed. It lets you quickly add tasks using keyboard shortcuts, then has you triage them by planning, snoozing, or rescheduling. It feels a lot closer to a traditional task manager, but faster.

The tradeoff is that everything is manual, so adding in all your tasks for the day does take away from your time.

Akiflow pulls tasks from Slack, Gmail, Notion, and more into one spot so you don't have to constantly switch between contexts. It does it all automatically.

Our biggest recommendation is to be selective. Don't get excited and bring in every small message, just focus on real tasks.

Since Akiflow integrates with your calendar, you can drag all your tasks onto your calendar and plan your day from there.

That said, nothing happens automatically... It takes time to time block, so just be real with yourself if it's something you'll do.

• Monthly Plan: $34/month (Quite expensive compared to other daily planners that are more powerful)
• Yearly Plan: $19/month billed annually

Trello is probably a project management tool that most people have heard of. It was one of the first project managers to hit mainstream popularity because it was the first project manager to allow for kanban board view from a web app, bringing with it a super user friendly interface.

This was an incredible feat back in 2011 and what resulted in its rise to popularity, especially in the B2C space (general consumers, not majorly breaking into the B2B space). For example, you'd use Trello to manage your personal tasks, maybe more as a prosumer, and less as a business owner.

We used Trello here at Efficient App for years, before ultimately switching to Asana, when they too added kanban functionality, as we felt that Trello sort of got a bit stuck, while their competitors were evolving and working to further innovate in the project management space.

The main differentiation that Trello had was kanban board functionality, and that's about where it started and ends. Thing is, kanban view is now a staple of any modern project manager on the market in this day and age.

Feature set wise, since Atlassian now owns Trello, they've prioritized integrations within the Atlassian suite.

Trello does board view well, but that's about the bulk of it. As they haven't really seemed to update Trello much in the past 6+ years, the bulk of the credit that we can give Trello comes from it having incredibly deep integration with the Atlassian suite of tools (e.g. Jira,Confluence, and Bitbucket).

With Atlassian's acquisition of Trello, came with it more of an integration with Atlassian's tooling.

Trello actually has a pretty solid mobile app on both iOS and Android. This is in part to how much time they've had to perfect it. Early on, being more in the B2C space, and coming out more when the iPhone was gaining major traction, a solid mobile app is something that the general consumer wanted. So this is something they've spent a lot of time perfecting.

We also have to give Trello credit in this area. They have a super robust API and powerful Zapier connector. If their Zapier connector doesn't have quite what you're looking for, you should be able to do chat you'd like to do using their developer API.

If your team is heavily relying on the Atlassian software stack, then Trello is likely to bring with it some native integrations to help your team out as well.