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Get through your inbox 2x as fast (for teams of all sizes).
Superhuman is the best email client made for busy professionals who want to enhance their email experience. If checking your emails is often an overwhelming, dreadful feat and wish there was a way you could spend less time on email, then Superhuman will almost certainly make your day better.
We've been using Superhuman for over 5 years as our email app and couldn't see life without it! And trust me, I used to bet the person that said "would never pay for email" but after trying it for the first month...I couldn't imagine going back, and here I am now 5+ years later, still a paying customer and am happier for it, it's that good.
Superhuman has a beautiful, minimal design and will help you get through your email faster. If you get more than 10 emails a week, we recommend trying Superhuman for at least 30 days (it's free) before committing to another solution.
Sign up here for a free month of Superhuman.
Superhuman is a layer atop of Gmail or Outlook. You no longer have to even log into Outlook or Gmail as when using Superhuman, you navigate your emails straight from the Superhuman web app, desktop app, or mobile app.
On the computer, you can use Superhuman without even touching your mouse, navigating email super fast through keyboard shortcuts alone (you can still use your mouse if you wish though!). If this sounds intimidating, don't let it! When you sign up for Superhuman, a specialist will take you through a 30-minute onboarding call, teaching you in the in's and out's of the tool.
With Superhuman you get through your emails super fast. Easily snooze emails for later, answer quickly using Superhuman's AI feature, and create Inbox Splits to help triage through specific types of emails in chunks. After using Superhuman for 2 weeks, our bet is you won't want to go back to life without it, it's a killer productivity app.
Get a free month of Superhuman.
Superhuman actually drafts email responses in your tone. YES, in your voice. It learns from your previous messages and responds as you would.
Secondly, Superhuman figures out if an email you sent needs a follow-up/nudge, and it automatically drafts a follow-up in your voice and leaves it in your inbox for you to hit send (yes, just like an executive assistant would).
Third, Superhuman uses AI to search your inbox. Forget trying to find the perfect search term to surface an email. With Superhuman, you can ask any question in plain language, and it will give you an AI summary response (e.g., "Where was the conversation left off with XYZ? When is the last time I spoke to XYZ?").
You can share email threads with others (whether they are on your team or not) so you can collaborate under email.
This has come super handy for us when we've had sales negotiations (very helpful to @mention each other and check-in if what is proposed makes sense), or to more thoughtfully respond to a customer. Read our entire Superhuman Team Comments review here.
If you share this link with your entire team, you will all get a free 30 days to test it out together.
And if you sign up using this link you will get your first-month free.
Teams of all sizes can use GPT to automate content creation, improve customer interactions, and streamline data analysis.
What really is there to say? Everyone is trying to build a OpenAI (ChatGPT) into their product right now. It's the closest thing we've seen to magic in an incredibly long time.
OpenAI is general artificial intelligence. You can ask it questions, and it'll answer them, like a human. You can ask it to write code for you, and it'll build it, all while explaining the why and how.
Engineering friends of mine are worried that it'll replace their job, and yet they are using it to become a better engineer (using it to teach them different coding languages).
The craziest thing of it all, anyone can use it, and you don't even need to be technical to use it. Just visit ChatGPT here and start asking it questions. You'll be amazed by what it can do. If you're more technical, then be sure to check out the actual API and see where you can fit it into what you're building (I mean everyone else is).
The AI notepad for people in back-to-back meetings
Granola is a meeting recorder tool that doesn't require those annoying bots to join. In-fact the people you're on the call with don't even have to know you're using it.
Interestingly enough, this isn't any different than just having a note taker on the call, because they don't allow you to playback the audio. What you can do is ask Granola's AI Chatbot questions about the call, or any calls you've had across the company.
You can even ask Granola questions mid-call, which uses full context of the call up to that point, or can even come up with contextual questions to ask to help the conversation flowing. It's really as if you have an active note taking assistant on the call alongside you, helping you keep the conversation flowing, and researching further context details when needed.
We make sure to always have Granola recording our meetings (even in-person team meetings and brainstorming meetings), even if we have one of the best AI note taker bots joining the call as well. It's just a more lightweight solution that can't be kicked from calls and is less invasive.
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Use AI to plan your work, automatically. Be 137% more productive. Use the AI assistant for busy people and work teams.
Motion (also often referred to as Use Motion or Motion App) is our top pick for project management for teams. The reason we love it (and why we switched after using Asana for 7 years!) is because it’s not just a tool to manage your work. It actually helps us get work done faster.
Let us explain:
You enter your projects and tasks, and Motion’s AI automatically schedules them on your calendar. More than that, it takes your entire schedule into account (meetings, personal appointments, etc) to accurately predict when work will get done (and if you’ll meet your deadlines as a team).
Recently, Motion even added AI Employees. You can assign tasks to AI Employees to handle things like writing blog posts, creating social content, drafting email responses, and even providing coaching on where you and your team can improve.
So with that, at its core, Motion is really an AI assistant. It pulls together all this unique information and uses it to build your most productive day, making it one of the best tools on the market for actually getting more done.
Compared to other top project management tools, Motion is far ahead when it comes to leveraging AI to help teams get ahead 🚀
If you've heard of the productivity app terminology of "time blocking", well Motion does that automatically using AI, no manual time blocking needed.
With your entire team using Motion, it's like you have a full-time personal assistant shared across the company, ensuring that everyone is getting deep work done all while focusing on what is most important (at the most ideal time), all while making sure that no one is ever double-booked.
All of this makes for an incredibly powerful tool for individuals, but exponentially more valuable with every additional team member you add. No other project management or daily planner tool on the market seems to go to this degree.
As compared to some of the best project management software on the market often mentioned like Asana, Monday, ClickUp, Motion has taken their sights on slightly smaller teams of between 1–100 people.
This team size target is based on their current feature-set, from what we've seen. For example, the larger teams that we work with who have many layers of management often require reporting capabilities over everything else. And with Motion, that's not something you're going to get, because they are currently focused on giving the only AI project management tool on the market focused on helping the individual and teams, over the needs of upper-management.
So if you and your team are used to spending a lot of time planning deadlines, and rearranging your "My Task" view in the existing tools on the market, Motion flips this on it's head with the use of AI. Something to consider if you're fed up with the manual work involved with traditional project management tools.
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Compared to the best daily planner apps on the market like Sunsama and Akiflow, Motion is the only daily planner we've seen that actually leverages AI to plan your day for you. With all of the other apps in the category, you need to manually drag in tasks to time block and plan each day. This is an incredibly time consuming process, that some justify as being "more mindful", but once you actually have AI schedule your day for you, you realize how much time is actually wasted "mindfully planning your day".
At its core, Motion is a project management tool. That's the backbone. But they have AI Employees that pull context from your tasks, projects, AI notes, and meeting notes. The more you put in, the smarter it gets.
So if you're a team that has wanted to implement AI more, but haven't really been sure "how", Motion is making incredibly easy and accessible. It's giving all teams the opportunity to leverage AI and hire only for roles that AI can't handle.
We LOVE Motion's Meeting Recorder, and if you're already using Motion for your projects, there's really no reason to use another one. It automatically joins your meetings (you just have to let it in), records video and text, and then uses AI to organize the notes for you. It also automatically creates tasks from the meeting notes and all you need to do is approve or deny them.
Motion’s AI Docs are super handy for keeping processes and notes right inside your projects, perfect if you don’t already have a knowledge base. That said, don't expect them to be as powerful as Notion or Slite. They are more to be used for basic documentation and notes. The best part of Motion AI Docs is that you can quickly tag projects and tasks, so that everything is conneted and integrated.
Compared to the best calendar schedulers on the market like Calendly and Chili Piper, Motion bakes in the core functionality of these tools, with the added visibility of team tasks and urgent deadlines, actually booking off availability for you and your team if high priority work needs to get done by a quickly approaching deadline.
Annual Billing:
Monthly Billing (per user per month):
View full Motion pricing tiers & features on their site (to see which features are included in each tier)
If all of that connects with you and you think it might fit your needs, they have a 7 day free trial that you can use along with your team to see what it's like having a personalized AI assistant.
Teams of all sizes can use GPT to automate content creation, improve customer interactions, and streamline data analysis.
What really is there to say? Everyone is trying to build a OpenAI (ChatGPT) into their product right now. It's the closest thing we've seen to magic in an incredibly long time.
OpenAI is general artificial intelligence. You can ask it questions, and it'll answer them, like a human. You can ask it to write code for you, and it'll build it, all while explaining the why and how.
Engineering friends of mine are worried that it'll replace their job, and yet they are using it to become a better engineer (using it to teach them different coding languages).
It's amazing as to what will be made possible with it, and the demo video below between Slack + OpenAI + Motion is just a tiny glimpse into where you can see it intelligently improving our every-day processes.
The craziest thing of it all, anyone can use it, and you don't even need to be technical to use it. Just visit ChatGPT here and start asking it questions. You'll be amazed by what it can do. If you're more technical, then be sure to check out the actual API and see where you can fit it into what you're building (I mean everyone else is).
Clockwise optimizes your team’s schedules to create more time in everyone’s day.
Clockwise is clear in their focus on helping teams find focus time. This means that if you're an individual, or a small team that doesn't have many internal meetings, Clockwise is not right for you.
If the main goal that you have is getting your team to have all of their internal meetings optimized to give everyone a calendar that is optimized for focused time blocks, that's exactly where Clockwise excels.
The piece that is most confusing to me when using Clockwise is that they have a "planner", which looks like a calendar:
But when you actually dive in to use it, you realize that it has no actual calendaring functionality. While it allows you to create a one-off event, you can't even edit after creating it—it's literally read only. So there's no editing the title/description, adding additional guests, etc. you'll have to go to a separate calendar app like Google Calendar to make any of these changes.
What it does allow you to do is tag existing events (sort of like an over-encompassing category of the event), update internal meetings as "flexible"—AKA you're allowing Clockwise to reschedule them automatically, and manually reschedule meetings to others based on some recommended schedule times:
This is all fine, it's just something that I continually get frustrated by when using these time management tools. Just like Reclaim, it's essentially requiring you to either keep Clockwise open in another tab, or you're restricted to using Google Calendar along with the Clockwise Chrome extension.
So this is where you need to essentially forego using a modern calendar app in favor of using Clockwise properly (or you need to have both apps open side-by-side).
Clockwise touts AI for time management/scheduling, and it seems they've actually gone a bit more true to this than that of Reclaim. They've done this by incorporating a ChatGPT-like interface for which you can speak to in-place of a scheduling assistant.
They claim you can use it for things like "I need to meet with our CTO immediately", which will then suggest some shifts in both your calendars, and then you can move forward with it.
The only question I have here is, should everyone at the company really be able to have that level of control? To be able to switch around team member's calendar to prioritize a meeting with you? There's definitely areas where this would be cool and impressive, I'll admit, it's just I wonder how much actual usage this will get on the day-to-day, versus it just being a really cool AI demo type of feature.
To be crystal clear (as many don't seem to understand this point at first glance), if you primarily have external attendees in your meetings, you cannot mark events as "flexible meetings" and thus, they cannot take advantage of the automatic rescheduling and focus time optimization that Clockwise allows for.
Clockwise is also not a calendar replacement. So you'll still want to use an improved 3rd party calendar like Cron, Motion, or if you must, Google Calendar (which is actually suggested because of the Google Calendar Chromium extension for Clockwise):
While it has scheduler options, replacing the need for tools like Calendly in most cases, and unlike Reclaim, it actually allows for booking questions, they are just a bit barebones in terms of options:
Clockwise fits in as the most focused specifically on re-arranging internal team meetings, to optimize chunks of focus time for teams. This means, if you're using Clockwise solo, or with a small team (or just don't have that many internal meetings), the value in which you'll get from it won't be all that high.
This is where we're more a fan of time management tools that also have task management baked in at the core, because really, what is time management without tasks?
While a tool like Motion will actually fit in tasks that need to be done during your focus blocks of time, Clockwise is more about trying to find you and your team focus blocks of time.
Clockwise also just reschedules meetings and focused time blocks once a day, whereas both Motion and Reclaim react to changes on your calendar immediately.
We find it generally difficult to recommend Clockwise if customers actually have any meaningful scheduler needs though, as something like Motion or Calendly allows for far greater control in adding more opinionated parameters around the booking link. Like in Motion, since it also manager your tasks, you can set a scheduler link to be higher priority in that it'll actually book over scheduled tasks, and even over scheduled events (if you wanted a high-priority link set).
If you have a large team along with frequent internal meetings and you want to optimize everyone's calendars (why wouldn't you want to at that point?), then Clockwise is great!
If you're more looking for a modern time management platform that covers scheduling links, improves your calendar experience (desktop & mobile), and helps you get work done in the focus blocks of time created, that's where Motion is more of the top pick of the category.
We're seeing with Clockwise, just like with Reclaim, that they are trying to hand off the actual task management of getting work done to a proper project manager, which is what makes Clockwise and Reclaim both in a powerful yet narrow sliver to the time management space as a whole.
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A shared documentation and note taking tool that tip-toes the line of a flexible no-code platform (for teams of all sizes).
Notion positions itself as an "all-in-one" workspace tool, but that doesn't mean it's ideal for "everything."
At its core, Notion is a knowledge base or wiki, designed for documenting company processes and notes. Over time, Notion has expanded its capabilities, allowing users to link notes, create databases with formulas, and more.
Notion's versatility allows you to customize it into almost anything you need. This flexibility has led teams to use Notion as a CRM, project management tool, task manager, knowledge base, and more. However, just because Notion can be adapted for various purposes doesn't always mean it should be. We often receive feedback from teams who've tried using "Notion for everything", only to find it becoming overwhelming and messy.
If you want to use Notion, use it as a knowledge base/company wiki (or use Slite, our top pick and what we use 😉). For specific business functions like project and task management or CRM, it's usually better to opt for dedicated tools built for the job.
A huge drawback of using Notion for CRM or project management is that you're now building your system from scratch. Even with available templates, you'll find yourself investing a lot of time in learning to configure Notion and tailoring it to your processes.
In contrast, a project management tool that is developed by a team focused solely on creating the best product in that niche, will much more quickly set you up for success.
Just think about it: when you're using a project manager that was built for that function, this means that their entire team focused on building the best project manager out there. So you're already getting a tool with project management features that are useful to thousands of other businesses. While with Notion... well guess who is going to be building said features? YOU 😅
The reality is, we often hear people say "but my business is unique so I need a custom solution, which is why Notion is appealing".
After helping teams of all sizes and in many industries for over a decade, we promise you that business processes are not that unique and 95% of the time can be (and should be) mapped to the structure of existing tools.
Oh and if you're considering using Notion as a CRM, make sure to read this dedicated article as to why we don't recommend that either.
Notion offers a free tier for up to 10 guests, making it accessible if you're curious about its capabilities. Notion has a free tier for up to 10 guests, so if you're curious as to what the hype is about, you can easily sign up and start playing with it yourself. If after a day you start feeling overwhelmed, you're not alone, it's more or less a blank slate after all.
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