We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵
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The digital daily planner that helps you feel calm and stay focused.
Sunsama fits into the day planner app category, helping with task management and time blocking. Sunsama is one of the best planner apps for those who want to mindfully and manually plan their day.
Sunsama is great daily planning tool if you especially like physical (pen and paper) note taking/to-do lists and are looking for a way to bring tasks into the digital world. Sunsama definitely knows their target customer well as the software reflects a zen-like philosophy and ethos incredibly well. It has a calming minimal design and is super easy to use.
Sunsama's philosophy is centered around creating a healthy relationship with work, intentionally planning tasks and avoiding burning out. Those seeking more focus, calm, and harmony should try Sunsama.
Get Sunsama Extended 30 Day Trial.
When you open Sunsama each morning, the software asks "What do you want to get done today?". It shows your previously planned tasks and your calendar side-by-side, giving you an overview of your schedule. From there, you can either add or remove tasks from your day, and drag tasks onto your calendar for time blocking.
At the end of the day, you also participate in a daily shut down routine which shows you all the tasks you completed that day and how you spent your time.
While Sunsama is a daily planner, it is not a project manager. Users typically connect in other tools such as Monday, ClickUp, and Asana to pull in tasks from their project management software. Sunsama then takes care of the daily planning piece with your weekly view and calendar view.
When you compare Sunsama vs Akiflow, they are very similar. The differences more so lie within their marketing/philosophy. For instance, Sunsama has a stronger philosophy around taking a zen-like approach work, while Akiflow is more for those who just want a tool to triage through tasks. If "zen-like" approach doesn't sound like you, then check out Akiflow.
When comparing Sunsama vs Motion, you're going to get two very different experiences. Motion uses AI to intelligently plan your tasks onto your calendar, taking into account meetings and appointments, task priority and deadlines. Motion also is a full-fledged project management tool that teams can use.
Sunsama, on the other hand, has been very clear they don't intend to build AI auto-scheduling tools as they want to encourage their users to take the 10-15 minutes per day to plan their schedule (while Motion, for example, does this automatically).
If you've read to this point and phrases like "zen-like approach", "mindful planning" and "intentional scheduling" resonate, Sunsama is probably the right daily planner for you.
Make sure you use the link below for an extended 30 day trial (normally only 14 days, but with the link below you get a full month—and no credit card is required).
Get Sunsama Extended 30 Day Trial.
Sunsama's philosophy is built around taking the time each day to manually plan your tasks. With that, Sunsama doesn't plan on building any auto-scheduling features, like Motion for example, that uses AI to intelligently plan your day.
For some people, Motion's AI is overwhelming and they prefer having dedicated task planning sessions. For others, Sunsama feels a bit too manual therefore gets left by the wayside, wishing the app would help more with proactive planning.
Sunsama aggregates all of your tasks from the different tools that you use, like Monday, ClickUp, Asana, Trello, Gmail, and Slack. Using the native integrations available, you can drag tasks from the above tools into time blocks onto your calendar, and within a weekly planning view.
If you're a part of a team that is using any of the tools above and you're seeking a daily planner, Sunsama is a happy medium.
However, Sunsama does lack in task management functionality for multiple people and it also leaves much to be desired when it comes to planning and managing larger projects. With that, you'd need to use a project manager (e.g. Monday, Asana or ClickUp) to manage projects, and use Sunsama solely for daily planning.
Sunsama won't be building a project manager (likely ever) as they're clear they prefer you to integrate with third party tools to aggregate your tasks. If you're looking for a tool that can help with daily planning and project management and team collaboration, then we recommend checking out Motion.
Get Sunsama Extended 30 Day Trial. No Credit Card Required.
Is Sunsama worth it? If you are someone that thrives on daily task planning and enjoys the process of planning your day, give Sunsama a shot.
It might be the key to keeping you more organized, all while bringing you a bit more enjoyment in the day-to-day and with that, it's definitely worth it.
A shared documentation and note taking tool that tip-toes the line of a flexible no-code platform (for teams of all sizes).
Notion positions itself as an "all-in-one" workspace tool, but that doesn't mean it's ideal for "everything."
At its core, Notion is a knowledge base or wiki, designed for documenting company processes and notes. Over time, Notion has expanded its capabilities, allowing users to link notes, create databases with formulas, and more.
Notion's versatility allows you to customize it into almost anything you need. This flexibility has led teams to use Notion as a CRM, project management tool, task manager, knowledge base, and more. However, just because Notion can be adapted for various purposes doesn't always mean it should be. We often receive feedback from teams who've tried using "Notion for everything", only to find it becoming overwhelming and messy.
If you want to use Notion, use it as a knowledge base/company wiki (or use Slite, our top pick and what we use 😉). For specific business functions like project and task management or CRM, it's usually better to opt for dedicated tools built for the job.
A huge drawback of using Notion for CRM or project management is that you're now building your system from scratch. Even with available templates, you'll find yourself investing a lot of time in learning to configure Notion and tailoring it to your processes.
In contrast, a project management tool that is developed by a team focused solely on creating the best product in that niche, will much more quickly set you up for success.
Just think about it: when you're using a project manager that was built for that function, this means that their entire team focused on building the best project manager out there. So you're already getting a tool with project management features that are useful to thousands of other businesses. While with Notion... well guess who is going to be building said features? YOU 😅
The reality is, we often hear people say "but my business is unique so I need a custom solution, which is why Notion is appealing".
After helping teams of all sizes and in many industries for over a decade, we promise you that business processes are not that unique and 95% of the time can be (and should be) mapped to the structure of existing tools.
Oh and if you're considering using Notion as a CRM, make sure to read this dedicated article as to why we don't recommend that either.
Notion offers a free tier for up to 10 guests, making it accessible if you're curious about its capabilities. Notion has a free tier for up to 10 guests, so if you're curious as to what the hype is about, you can easily sign up and start playing with it yourself. If after a day you start feeling overwhelmed, you're not alone, it's more or less a blank slate after all.
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