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Motion and ClickUp have two entirely different project management philosophies. ClickUp is an all-in-one tool, trying to be everything from task management to docs to whiteboards. While they've had marketing, many teams have complained that their tool falls short when it comes to performance and UX.

Motion is a project management tool with a calendar at the core. It helps teams get more work done by using AI to auto-schedule tasks on your calendar (like a built in assistant/project manager).

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We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵

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Motion vs ClickUp Comparison Verdict

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The Problem With Project Managers

Throughout our article below, we'll use the words overwhelming and overly complex a lot.

Many of the most popular project management tools are designed for large teams and organizations, and they can be overwhelming and complex to set up and use for smaller teams. Here's what to keep in mind:

  • Setup is no joke. Prepare to dedicate 50+ hours on doing a proper setup and implementation with your team. Those who succeed with project managers are those who make a core part of their business initiative. Larger teams tend to hire agencies to help with with an implementation (and with that, still the implementation still fails at times).
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Motion

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Use AI to plan your work, automatically. Be 137% more productive. Use the AI assistant for busy people and work teams.
Project Management

Comparison Summary

Motion (also often referred to as Use Motion or Motion App) is our top pick for project management for teams. The reason we love it (and why we switched after using Asana for 7 years!) is because it’s not just a tool to manage your work. It actually helps us get work done faster.

Let us explain:

You enter your projects and tasks, and Motion’s AI automatically schedules them on your calendar. More than that, it takes your entire schedule into account (meetings, personal appointments, etc) to accurately predict when work will get done (and if you’ll meet your deadlines as a team).

Recently, Motion even added AI Employees. You can assign tasks to AI Employees to handle things like writing blog posts, creating social content, drafting email responses, and even providing coaching on where you and your team can improve.

So with that, at its core, Motion is really an AI assistant. It pulls together all this unique information and uses it to build your most productive day, making it one of the best tools on the market for actually getting more done.

Compared to other top project management tools, Motion is far ahead when it comes to leveraging AI to help teams get ahead 🚀

‍

Motion Calendar App Daily Planner & Task Management Sidebar

If you've heard of the productivity app terminology of "time blocking", well Motion does that automatically using AI, no manual time blocking needed.

With your entire team using Motion, it's like you have a full-time personal assistant shared across the company, ensuring that everyone is getting deep work done all while focusing on what is most important (at the most ideal time), all while making sure that no one is ever double-booked.

All of this makes for an incredibly powerful tool for individuals, but exponentially more valuable with every additional team member you add. No other project management or daily planner tool on the market seems to go to this degree.

Get Motion 7 Day Free Trial.

Motion Pros & Cons

Pros

  • Most useful AI in a project management tool: Out of all the PM tools we’ve tried, Motion is way ahead when it comes to implementing AI in a way that actually helps teams work smarter and faster.
  • Predictive Workload: Motion gives you a heads-up if deadlines are at risk.
  • AI Employees: Motion is pouring a ton into their AI Employees, and they just keep getting better. From meeting coaches (our fave) to marketing assistants, they are real teammates that actually help you get work done.

Cons

  • Custom Integration Required for Large Teams: Large teams (100–500) with other enterprise software implemented will find integrating Motion more involved than other enterprise tools. When using an enterprise software stack like that of Salesforce, it's common for other project management tools to have native integrations.
  • Minimal Reporting & Dashboards: Motion currently lacks advanced reporting and dashboard functionality. So while you can see at a top-level the status of projects and tasks in Kanban and List views, even a team workload view, that's about where reporting dashboards end, making it less suitable for large teams requiring extensive project analytics.

Motion App Key Features

Project Management

As compared to some of the best project management software on the market often mentioned like Asana, Monday, ClickUp, Motion has taken their sights on slightly smaller teams of between 1–100 people.

This team size target is based on their current feature-set, from what we've seen. For example, the larger teams that we work with who have many layers of management often require reporting capabilities over everything else. And with Motion, that's not something you're going to get, because they are currently focused on giving the only AI project management tool on the market focused on helping the individual and teams, over the needs of upper-management.

So if you and your team are used to spending a lot of time planning deadlines, and rearranging your "My Task" view in the existing tools on the market, Motion flips this on it's head with the use of AI. Something to consider if you're fed up with the manual work involved with traditional project management tools.

Motion App Project Management

Daily Planner

Compared to the best daily planner apps on the market like Sunsama and Akiflow, Motion is the only daily planner we've seen that actually leverages AI to plan your day for you. With all of the other apps in the category, you need to manually drag in tasks to time block and plan each day. This is an incredibly time consuming process, that some justify as being "more mindful", but once you actually have AI schedule your day for you, you realize how much time is actually wasted "mindfully planning your day".

AI Employees

At its core, Motion is a project management tool. That's the backbone. But they have AI Employees that pull context from your tasks, projects, AI notes, and meeting notes. The more you put in, the smarter it gets.

So if you're a team that has wanted to implement AI more, but haven't really been sure "how", Motion is making incredibly easy and accessible. It's giving all teams the opportunity to leverage AI and hire only for roles that AI can't handle.

AI Meeting Recorder

We LOVE Motion's Meeting Recorder, and if you're already using Motion for your projects, there's really no reason to use another one. It automatically joins your meetings (you just have to let it in), records video and text, and then uses AI to organize the notes for you. It also automatically creates tasks from the meeting notes and all you need to do is approve or deny them.

AI Docs

Motion’s AI Docs are super handy for keeping processes and notes right inside your projects, perfect if you don’t already have a knowledge base. That said, don't expect them to be as powerful as Notion or Slite. They are more to be used for basic documentation and notes. The best part of Motion AI Docs is that you can quickly tag projects and tasks, so that everything is conneted and integrated.

Calendar Scheduler

Compared to the best calendar schedulers on the market like Calendly and Chili Piper, Motion bakes in the core functionality of these tools, with the added visibility of team tasks and urgent deadlines, actually booking off availability for you and your team if high priority work needs to get done by a quickly approaching deadline.

Get Motion 7 Day Free Trial.

Motion App Pricing

Annual Billing:

  • AI Workplace (1 user) — $29/mo billed annually
  • AI Employee Light (3 users) — $33/user/mo billed annually
  • AI Employee Standard (10 users) — $29.90/user/mo billed annually
  • AI Employee Plus (25 users) — $23.96/user/mo billed annually
  • Enterprise — Custom pricing, contact sales

Monthly Billing (per user per month):

  • AI Employee Light (3 users) — $49.33/user/mo billed monthly
  • AI Employee Standard (10 users) — $44.60/user/mo billed monthly
  • AI Employee Plus (25 users) — $35.76/user/mo billed monthly

‍View full Motion pricing tiers & features on their site (to see which features are included in each tier)

If all of that connects with you and you think it might fit your needs, they have a 7 day free trial that you can use along with your team to see what it's like having a personalized AI assistant.

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ClickUp

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The project manager for large teams looking for an all-in-one task and documentation tool.
Project Management

Comparison Summary

ClickUp is best categorized as an "all-in-one tool", even though it started off as more of a project manager, and is quite task management focused at the core. ClickUp now offers tasks, docs, whiteboards, time tracking and even chat. They are truly trying to do it all.

ClickUp homepage - "One app to replace them all"

How ClickUp Compares

ClickUp appeals to folks who want one tool to manage all work-related projects and processes. These folks don't typically need nor want the best project management tool, or best docs, or best of anything, they just appreciate that one tool (ClickUp) bundles all the apps together under one subscription.

For instance, say you were looking for the best project management tool, then you'd want to consider Asana for larger teams, or Motion for smaller teams (if you're seeking simplicity) because they are both focused only on one thing: project management.

You might like ClickUp if you fall into one or all of the below categories:

  • You'd rather just have one tool that is good enough, rather than multiple excellent tools that work together.
  • You have complicated projects and workflows that require a lot of customization and want a tool flexible enough to adopt. You're not planning to manage simple projects in ClickUp.
  • You have the budget to invest in a consultancy to help you set up ClickUp for your complex processes (contact us for consultancy recommendations).
  • You have a dedicated person on your team who can manage ClickUp. They are responsible for keeping things organized, and coordinating with team members to ensure they are using it properly.

Try ClickUp for free.

ClickUp Dashboard & Task Lists

ClickUp Limitations

The main complaint we've heard about ClickUp is that there is too much configuration and customization. We know this is draw for some, but for most folks, the amount of stuff going on within ClickUp is overwhelming. For instance, many of their features are irrelevant if you're just wanting to use ClickUp for project or task management, making the simple things difficult to find and accomplish.

With that, users of ClickUp report feeling like there is too much clutter that gets in the way, making it difficult to find where things are or you are shown buttons that you have no idea what they're used for. There are SO many options to sift through that you can't find what you're looking for unless you've been using the platform extensively and know it inside and out.

With too much "noise", it's easy for team members to miss being notified in a thread, spending too much time searching for things or wondering about the progress of projects. This steep learning curve for teams makes it difficult to truly adopt and buy-into.

Another complaint we've heard countless of times is that ClickUp is slow to load. While this might not seem like a big deal at first, when you're waiting 3-5 extra seconds for a tool to load, it can certainly get frustrating and slow you down.

Try ClickUp for free.

ClickUp Pricing

  • Free Tier: ClickUp has a free forever tier for personal use or hobbyists. It wouldn't work as a free project management tool due to the feature limitations.
  • Unlimited: $7/mo per seat on the annual tier. This is an introductory tier for small teams. While ClickUp does offer quite a few features on this tier, like Asana and Monday, ClickUp gate keeps their advanced automations behind the next tier up.
  • [BEST 🥇] Business: $12/mo per seat on the annual tier. Comparing Asana and Monday, ClickUp is the least expensive of the bunch for their business tier. Their business tier unlocks all of the features you'd expect, including advanced automations, time tracking and workload management.

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