Toggl tracks what you did at specific times but makes you go through extra steps for each entry, which gets tiring fast and makes it hard for teams to build a consistent time tracking habit.
If you need to track time for clients or projects or require invoicing, Toggl falls short and forces you to handle billing somewhere else, so it's not the right choice for teams needing structured, billable time tracking or any invoicing support.
Toggl, like Timely are both heavily timeline/calendar-based tools—focusing on "what did you do at various times throughout the day". The thing is, do you really care about what time of the day you did something? Or just how much time was spent?
When we evaluated it, there was a bit of fatigue around having to think about the start/end time whenever you track time. Often times you're going to be more in the "I worked on X client task for 30 minutes", and the more friction involved in getting that added will result in more difficulty for your team building the habit of time tracking (it is a habit that needs to be formed over time).
Toggl was initially built as a basic "what have I done" start/stop tool, prioritizing that over the "track time against client/project", which can be seen in the importance each is laid out when tracking time.
Looking at their priority, it's set to: #1 what was done, #2 for what project/client?, #3 what tag (similar to "Harvest task"), #4 billable (or non-billable), #5 start time, #6 stop time, #7 finally "for how long".
Toggl track new time entry
Now take a time tracking tool like Harvest, which focuses priority #1 the client, #2 the structured task (billable/non-billable), #3 notes (optional), and #4 for how long (if blank, it just starts the time tracking clock):
Harvest track new time entry
Now imagine adding a task 5–10 times per day. With Toggl, you now have 3+ additional steps to think through each time with Toggl as opposed to Harvest. It just adds to more mental fatigue each time.
It's clear that Harvest was built for quickly tracking billable/non-billable time to clients and projects, while Toggl was built for tracking time against what was done (less importance around for whom and task structuring).
Now for the automatic time tracking piece, in comparing it to that of Timely...
While they don't go as far as automatically tracking your time for like Timely, it has the same flaws that Timely and Rize have in the area of automatically tracking "useful" data when 99% of most people's work is done in the browser.
You'll see in the desktop app that all of your time in the browser will simply be categorized as the browser's name (in this case, Arc):
Toggl desktop app with active app tracking enabled.
So in terms of actually getting useful data from all of this monitoring of open apps and windows, you're not really getting much to go off of, especially when trying to remember what work was done, and for which client/project.
Of all the "automatic time tracking" tools on the market, Rize continues to be the best at producing the most comprehensive and usable data of them all—although it is more of an individual productivity tool than a comprehensive team time tracking tool.
A super important note is Toggl has absolutely no billing/invoicing capabilities. So while you can track all of your time, you're going to be manually creating invoices in a proper invoicing tool like that of QuickBooks Online (or even Harvest) to generate invoices from actual time tracked.
Of all the time tracking tools we've looked at that are team focused, we'd place Toggl at #2, but still a non-starter if any semblance of invoicing capabilities are needed.
Toggl fits into multiple categories based on what it actually helps you do. Each category highlights a different strength and the efficiency points it earned, helping you compare tools not just by features, but by how well they actually perform.
Keep exploring the best software across categories, or explore Toggl alternatives
