We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵
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The spend management platform for mid-size teams (customizable virtual cards, budgeting, auto-reconciling, and expense reimbursement).
Ramp is a corporate card and expense management platform designed to help companies control spend, automate finance tasks, and gain real-time visibility into expenses. It's a leader in the spend/expense management and accounting automation space, with a clean UI/UX, tons of reporting features, and fast search functionality. Ramp is built for scaling businesses who want better financial control without the friction of traditional banks.
They have a great UI/UX, tons of reporting/insights features, and a super clean and fast search functionality to find exactly what you're looking for:
Super fast, taking just minutes to issue cards and accounts.
Easy navigation with CMD+K search and an AI chatbot for help.
Immediate visibility into transactions and spend patterns.
Easy to configure budgets via spend programs and card restrictions.
Automatic retries and Gmail integration for company-wide receipt fetching.
Native integrations with top accounting platforms, plus powerful reporting and tagging features.
Alerts via mobile app, SMS, and Slack for ultimate visibility
1.5% cashback standard with less complexity compared to other tools.
Custom contract uploads and renewal alerts.
No annual fees, no user fees, and no hidden fees. Revenue comes from interchange fees and an optional paid tier for larger teams. BUT Important: You need around $25K in your business bank account at signup to get approved. Your credit limit will be based on your cash balance. If you're looking for an expense management solution with no bank minimum, then check out BILL Spend & Expense (typically better for smaller businesses while Ramp is better for growing/scaling businesses with cash flow).
Accounting software for small and medium teams typically based in the US
We find that teams based in the US tend to use QuickBooks Online, and businesses outside of the US tend to lean more toward Xero.
This is important because it means that the features QBO is building is more focused on things like US Sales Tax laws, while Xero may have more accounting features helpful outside of the US especially.
Also, accountants inside of the US are often more proficient with QBO as compared to Xero (although they should be familiar with both).
P.S. We highly recommend QBO over QuickBooks Desktop because of their robust API—you're not going to be integrating QuickBooks Desktop easily with anything.
Rating: D-
Some people have mentioned that QuickBooks Online allows for some expense management features like virtual credit cards, that said, a tool like Bill Spend & Expense (formerly Divvy) does so much more for expense management than simply allowing for a one-off virtual card though. Unlike QBO, a proper expense management tool allows you to go deeper, as it ties in individual and team budgets (across the entire company), all to ensure your company only allocates what they have budgeted for.
QBO also does not have proper receipt matching that automatically ties the receipt from your email to the individual transaction.
QBO does not have credit card rewards with their virtual credit card solution either.
Rating: C
This is one of those areas that it makes sense that they cover, but you can tell it was an add-on versus being their core service. Payroll is boring, and hey, QBO does the job, it's just not a straightforward user-experience, and let's just say we used it for 4 years before switching to Gusto, and there's not a single bone in my body that misses QBO for payroll. It was also incredibly painful closing it down with them, reporting to all the Department of Labor agencies, and everything. Save yourself the time and skip out on QBO for Payroll.
Rating: D
If you compare QuickBooks Online to any of the best time tracking software on the market, you'll see just how wildly barebones, slow, and underwhelming it is. Even just the process of logging into QBO feels like you're pushing a boulder uphill, now you need to do it any time you track software? No thanks, I'll pass.
They designed it more to be for people who just need to submit their time one-per-day or once-per-week, they are building to check a box, not to be leading the time tracking space.
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