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Software Stack Recommendations
Top Pick
Video
Database
Airtable
For teams of all sizes looking for a flexible and user-friendly database (spreadsheet replacement) that can easily connect with other tools.
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Scheduler
Cal.com
Open scheduling infrastructure for everyone.
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Video
CRM
Copper
The CRM for small + medium teams (200 or less) that use Google Workspace.
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Video
VoIP
Dialpad
For teams of all sizes looking for a modern AI-powered work phone (call + SMS) that can be integrated with other tools.
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Video
URL Shortener
Dub
Dub is the modern link attribution platform for you to create short links, track conversions, and run affiliate programs.
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Video
Storage
Google Drive
Drive allows users to store files in the cloud, synchronize files across devices, and share files (for teams of all sizes).
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Video
Time Tracking
Harvest
For small and mid-size teams looking to track your team's time, along with powerful invoicing functionality.
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Top Pick
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Help Desk & Chat
Help Scout
For small + mid-size teams looking for a truly customer-focused help desk, shared inbox, and live site chat.
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Video
Proposal & eSignature
Ironclad
For Mid-Market + Enterprise teams looking to send secure financial contracts.
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Video
Email Marketing
Loops
Better email for SaaS, delightful email creation, sending, and tracking.
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Event Management
Luma
For Small + Mid-Market + Enterprise teams looking to automate their event process.
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Project Management
Motion
Use AI to plan your work, automatically. Be 137% more productive. Use the AI assistant for busy people and work teams.
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AI
OpenAI
(ChatGPT)
Teams of all sizes can use GPT to automate content creation, improve customer interactions, and streamline data analysis.
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Proposal & eSignature
PandaDoc
For teams of all sizes who are looking to automate their quote, proposal, or contract process (with eSignature and payment support).
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Communication
Slack
For teams of all sizes looking for a central communication hub for their team.
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Website Builder
Webflow
A powerful website builder, CMS, No-Code tool (for teams of all sizes).
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Accounting
Xero
Accounting software for small and medium teams often based outside of the US.
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SEO Tools
Ahrefs
Your digital marketing strategy backed by real, actionable data.
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Payment
Airwallex
The financial platform for your global ambition. Global spend & expense management solution.
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Web Browsers
Arc Browser
The future of the internet masked as a browser, built for productive teams.
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Expense Management
BILL Spend & Expense
BILL Spend & Expense (Formerly Divvy) The spend management platform for teams of all sizes (customizable virtual cards, budgeting, auto-reconciling, and expense reimbursement).
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Uptime Monitoring
Better Stack
A modern and seamless website and app uptime monitoring tool.
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Social Media Management
Buffer
All-you-need social media platform for small businesses.
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Utilities & Tooling
CleanShot X
The best screenshot and screen recorder for MacOS.
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Cloud Suite
Cloudflare
Security, reliability and speed everywhere. More easily manage your website DNS.
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Personal Finance
Compound
Compound helps people manage their personal finances with the same degree of rigor and sophistication that companies apply to their corporate finances.
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Video
Password Manager
Dashlane
For teams of all sizes, the password manager that was built for people, not your IT department.
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Research
Efficient App
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Website Analytics
Fathom Analytics
Privacy-focused analytics for teams of all sizes—understand your website visitors without spying on them.
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Video
Design
Figma
The de-facto collaborative design tool for product and design teams of all sizes.
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Website Builder
Framer
A website builder that's as easy to use as Figma.
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Accounting
Gelt
Gelt proactively plans, optimizes, and files your taxes so you finish the year with more money in your pocket.
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Cloud Suite
Google Workspace
(G Suite)
How teams of all sizes connect, create, and collaborate. A flexible, innovative solution for people and organizations to achieve more.
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Payroll & HR
Gusto
Modern payroll for teams of all sizes.
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eCommerce
Kajabi
Diversify your revenue, build your brand, and turn your audience into customers with Kajabi.
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Accounting
Kick
Self-driving bookkeeping — Accounting software that does the work for you.
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Email Marketing
Klaviyo
Create personalized customer experiences across email, SMS, mobile push, and more with real-time data and AI-driven insights.
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Communication
Loom
Record quick videos to update your team and cut down meetings by 29%.
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Video
Banking
Mercury Bank
The modern business bank built for teams of all sizes. What if you could actually enjoy your bank? With Mercury, you will.
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Sales Tax
Numeral
Sales tax on autopilot. Spend less than five minutes per month on sales tax compliance.
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Video
Integration & Data Sync
Outfunnel
For teams of all sizes looking to get engagement metrics around their customers through lead scoring and automating email at the right time.
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Video
Affiliate & Referral
PartnerStack
PartnerStack is a partner ecosystem management platform that helps companies build an manage their partnership programs (along with affiliate/referral tracking).
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CMS
Payload CMS
Power anything from websites to internal tools with the open-source backend & modern admin UI that you truly own.
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Video
Expense Management
Ramp
The spend management platform for mid-size teams (customizable virtual cards, budgeting, auto-reconciling, and expense reimbursement).
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Video
Productivity
Raycast
A powerful launcher (spotlight replacement) for MacOS that bakes in deep integration and collaboration (for teams of all sizes)
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Video Editing & Recording
Screen Studio
High quality videos as easy as taking a screenshot (designed for macOS).
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Video
Knowledge Base
Slite
Slite is a shared team knowledge-base platform for teams of all sizes—document, communicate, make decisions, and work asynchronously.
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Utilities & Tooling
Stable
A permanent address and virtual mailbox to scan mail, forward packages, deposit checks, and more, for teams of all sizes.
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Billing & Invoicing
Stripe
Accept payments, send payouts, and manage your business (for teams of all sizes).
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Video
Email
Superhuman
Get through your inbox 2x as fast (for teams of all sizes).
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Video
To-Do List
Superlist
Collaborative task manager and note taking tool for personal and small team use.
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Video
Integration & Data Sync
Surfe
A browser extension that allows you to connect your CRM with LinkedIn in 60 seconds (for teams of all sizes).
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Video
Meeting Recorder
TL;DV
Your meeting insights automated—the meeting recorder to understand & champion your users’ needs.
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Video Editing & Recording
Tella
Record your screen, camera, or both at the same time.
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Video
Podcasting
Transistor
The modern podcast hosting and analytics platform for teams of all sizes.
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Video
Social Media Management
Typefully
Built for 𝕏 and LinkedIn, powered by AI
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Video
Integration & Data Sync
Whalesync
Automatically sync your data across no-code tools like Airtable and Webflow (2-way sync), for teams of all sizes.
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Video
Automation
Zapier
A no-code automation platform for small + mid-size teams. You can use Zapier to pass data from one app to another.
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Video
CRM
folk
folk is a simple yet powerful spreadsheet-like CRM for individuals.
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Project Management
Asana
For medium + large teams looking for a task-based project management tool, where goals and reporting are important.
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Communication
Communicate
Automate onboarding/follow-up emails at the right time upon opportunity stage change within Copper.
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Video
CRM
HubSpot
The marketing automation tool (and CRM) for mid + large teams (200–1,000) who require a robust and all-in-one tool like Salesforce.
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Video
CRM
Pipedrive
The CRM for small + medium teams (200 or less) that are using Microsoft 365.
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Video
Accounting
QuickBooks Online
QBO
Accounting software for small and medium teams typically based in the US
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Video
CRM
Salesforce
The CRM for enterprise teams (1,000+) with highly complex processes.
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VoIP
Aircall
A Voice Over IP business phone solution for small and medium teams.
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Video
Daily Planner
Akiflow
A daily planner tool to help you centralize your schedule.
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Video
Meeting Recorder
Amie
Amie is a calendar app that helps you manage tasks and easily add emails as tasks to your calendar.
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Video
CRM
Attio
Powerful, flexible and data-driven, Attio makes it easy to build the exact CRM your business needs.
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URL Shortener
Bitly
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Storage
Box
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Video
Web Browsers
Brave
A privacy-focused (and crypto/blockchain-focused) browser built atop Chromium.
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Video
Expense Management
Brex
A spend management (virtual credit card) platform for venture-backed startups and large teams. They also have a barebones checking account product called Brex Cash.
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Video
Scheduler
Calendly
A simple calendar scheduling tool with a solid API for teams of all sizes.
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Scheduler
Chili Piper
Conversion-focused meeting scheduler for enterprise sales teams.
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Video
Web Browsers
Chromium
Chromium is an open-source web browser project that serves as the foundation for many popular browsers like Arc, Google Chrome, and Microsoft Edge.
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Project Management
ClickUp
The project manager for large teams looking for an all-in-one task and documentation tool.
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Time Management
Clockwise
Clockwise optimizes your team’s schedules to create more time in everyone’s day.
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Video
CRM
Close
The CRM for heavy call & sms—focused small and mid-size sales teams
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All-In-One
Coda
Coda is a flexible document tool that struts the line of no-code (you can use it for building micro apps).
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Web Browsers
Comet Browser
A browser for agentic search by Perplexity.
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Video
Email Marketing
ConvertKit
The go-to marketing hub for creators that helps you grow and monetize your audience with ease.
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Video
Email Marketing
Customer.io
Marketing automation for the whole customer lifecycle.
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Video
Payroll & HR
Deel
Deel helps tens of thousands of companies expand globally with unmatched speed, flexibility and compliance.
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Video
Web Browsers
Dia Browser
AI won’t exist as an app. Or a button. It’ll be an entirely new environment — built on top of a web browser.
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Video
Communication
Dialpad Meetings
For teams of all sizes looking for a modern AI-powered work phone (call + SMS) that can be integrated with other tools.
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Video
CMS
Directus
Combining the utility of a Headless CMS with the power of a Backend-as-a-Service, Directus handles APIs, Auth, Admin, and more so you can focus on building amazing apps and websites.
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Productivity
Dispatch
For teams of all sizes, drowning in Slack notifications? Use Dispatch to get 2x more done in Slack.
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Proposal & eSignature
DocuSign
For enterprises teams looking for more advanced document eSignature and contract software.
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Video
Web Browsers
Edge
Microsoft's browser, pushing heavily in AI with their deep OpenAI partnership—still the second coming of Internet Explorer.
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Video
Expense Management
Expensify
The spend management platform for small and mid-size teams (customizable virtual cards, budgeting, auto-reconciling, and expense reimbursement).
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Calendar
Fantastical
A calendar for personal/family events and tasks.
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Meeting Recorder
Fireflies
Fireflies helps your team transcribe, summarize, search, and analyze voice conversations.
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Web Browsers
Firefox
No shady privacy policies or back doors for advertisers. Just a lightning fast browser that doesn’t sell you out.
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Video
Affiliate & Referral
FirstPromoter
Basic affiliate and referral tracking for SaaS
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Help Desk & Chat
Front
The all-in-one help desk chat tool for teams of all sizes. Great if you want to offer support from all channels to your customers and don't mind not having as much control.
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Email
Gmail
Secure business email, that makes it easier to stay on top of the work that matters (for teams of all sizes).
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CRM
GoHighLevel
All-In-One CRM For Sales & Marketing
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Video
Meeting Recorder
Gong
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Video
Website Analytics
Google Analytics
Website analytics by Google for teams of all sizes
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Software Stack
Team Size:
1-5
Efficient
What do you think we use here at Efficient App? Let me tell you... It's a lot—and believe it or not, we don't use all our top picks 😉
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Software Stack
Team Size:
6-20
Financial Advisor
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Software Stack
Team Size:
Any
Productivity
Ultimate Productivity Software Stack
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Software Stack
Team Size:
Any
Small Business
Business Essentials Software Stack (Every business needs these tools)
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