Both Reclaim and Clockwise work to help teams schedule internal meetings more efficiently. They are both tools that were mainly designed for large teams (200+ people with many internal meetings). So for smaller teams, there are better time management tools available (like Motion, for example).
We believe there are better options available in this category, read below to learn what this software does well, and what they could do better. ⤵
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This is somewhat of a newer category, some refer to it as "daily planners", others "time blocking". All-in-all, it's traditionally a calendar app that has put some thought into how tasks, meetings, and event scheduling all affect your day-to-day.
At the end of the day, everyone is on an equal playing field in that we all only have 24 hours in a day. Some people fill that time with meetings, others tasks, and this category asks the question:
How much time do you actually have free in your day? And what work should we prioritize getting done during those free blocks of time?
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Clockwise optimizes your team’s schedules to create more time in everyone’s day.
Clockwise is clear in their focus on helping teams find focus time. This means that if you're an individual, or a small team that doesn't have many internal meetings, Clockwise is not right for you.
If the main goal that you have is getting your team to have all of their internal meetings optimized to give everyone a calendar that is optimized for focused time blocks, that's exactly where Clockwise excels.
The piece that is most confusing to me when using Clockwise is that they have a "planner", which looks like a calendar:
But when you actually dive in to use it, you realize that it has no actual calendaring functionality. While it allows you to create a one-off event, you can't even edit after creating it—it's literally read only. So there's no editing the title/description, adding additional guests, etc. you'll have to go to a separate calendar app like Google Calendar to make any of these changes.
What it does allow you to do is tag existing events (sort of like an over-encompassing category of the event), update internal meetings as "flexible"—AKA you're allowing Clockwise to reschedule them automatically, and manually reschedule meetings to others based on some recommended schedule times:
This is all fine, it's just something that I continually get frustrated by when using these time management tools. Just like Reclaim, it's essentially requiring you to either keep Clockwise open in another tab, or you're restricted to using Google Calendar along with the Clockwise Chrome extension.
So this is where you need to essentially forego using a modern calendar app in favor of using Clockwise properly (or you need to have both apps open side-by-side).
Clockwise touts AI for time management/scheduling, and it seems they've actually gone a bit more true to this than that of Reclaim. They've done this by incorporating a ChatGPT-like interface for which you can speak to in-place of a scheduling assistant.
They claim you can use it for things like "I need to meet with our CTO immediately", which will then suggest some shifts in both your calendars, and then you can move forward with it.
The only question I have here is, should everyone at the company really be able to have that level of control? To be able to switch around team member's calendar to prioritize a meeting with you? There's definitely areas where this would be cool and impressive, I'll admit, it's just I wonder how much actual usage this will get on the day-to-day, versus it just being a really cool AI demo type of feature.
To be crystal clear (as many don't seem to understand this point at first glance), if you primarily have external attendees in your meetings, you cannot mark events as "flexible meetings" and thus, they cannot take advantage of the automatic rescheduling and focus time optimization that Clockwise allows for.
Clockwise is also not a calendar replacement. So you'll still want to use an improved 3rd party calendar like Cron, Motion, or if you must, Google Calendar (which is actually suggested because of the Google Calendar Chromium extension for Clockwise):
While it has scheduler options, replacing the need for tools like Calendly in most cases, and unlike Reclaim, it actually allows for booking questions, they are just a bit barebones in terms of options:
Clockwise fits in as the most focused specifically on re-arranging internal team meetings, to optimize chunks of focus time for teams. This means, if you're using Clockwise solo, or with a small team (or just don't have that many internal meetings), the value in which you'll get from it won't be all that high.
This is where we're more a fan of time management tools that also have task management baked in at the core, because really, what is time management without tasks?
While a tool like Motion will actually fit in tasks that need to be done during your focus blocks of time, Clockwise is more about trying to find you and your team focus blocks of time.
Clockwise also just reschedules meetings and focused time blocks once a day, whereas both Motion and Reclaim react to changes on your calendar immediately.
We find it generally difficult to recommend Clockwise if customers actually have any meaningful scheduler needs though, as something like Motion or Calendly allows for far greater control in adding more opinionated parameters around the booking link. Like in Motion, since it also manager your tasks, you can set a scheduler link to be higher priority in that it'll actually book over scheduled tasks, and even over scheduled events (if you wanted a high-priority link set).
If you have a large team along with frequent internal meetings and you want to optimize everyone's calendars (why wouldn't you want to at that point?), then Clockwise is great!
If you're more looking for a modern time management platform that covers scheduling links, improves your calendar experience (desktop & mobile), and helps you get work done in the focus blocks of time created, that's where Motion is more of the top pick of the category.
We're seeing with Clockwise, just like with Reclaim, that they are trying to hand off the actual task management of getting work done to a proper project manager, which is what makes Clockwise and Reclaim both in a powerful yet narrow sliver to the time management space as a whole.
An intelligent habit and task time-blocking and event scheduling layer atop your calendar.
Reclaim AI is a unique tool sitting in a bit of an in-between product category. It's a lay on top of a calendar that utilizes AI to help you better manage your time by finding the ideal times for your daily habits, meetings, and focus work.
It's a layer on top of your Google Calendar, but it's not a replacement for a project or task manager (you'd integrate your existing task manager or project manager in with Reclaim).
You enter in your habits into Reclaim, like "lunch" and you tell it to schedule your lunch between 11 a.m. and 2 p.m. Using AI, Reclaim will make sure to schedule your lunch break everyday between those hours, depending what you have to get done. If your schedule shifts, Reclaim will make sure you still get a lunch break.
If you're working a corporate job, are in constant meetings and want to protect your time from getting pulled into meetings, then Reclaim can help you get more focus time and, well, simple things like a lunch break. Engineering, product, or marketing teams that need heads down focus time will benefit the most from Reclaim.
You've probably heard people comparing Motion vs Reclaim, but to be honest, Reclaim is competing more with something like Clockwise, not really Motion. Reclaim isn't your go-to for project management or even for detailed task management (while Motion excels at both these aspects).
You might like Reclaim if you fit into one or all of the below categories:
Using Reclaim as your scheduler leaves a lot to be desired—you can't add basic questions for someone to answer upon filling out the booking link. This makes it impossible to replace other scheduling tools like Calendly and Motion (learn more in the full Motion App Review) unless your booking needs are quite simple (e.g. internal meetings or meeting with friends).
If you're thinking of using Reclaim for task management, be prepared for something pretty basic. Reclaim more so wants you to integrate your project management tool. It's going to allow you to set task priority and deadline, but it won't let you manage greater projects, collaborate with your team, or get a bigger picture of all of your tasks at hand. Read our full Reclaim AI review.
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