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Get through your inbox 2x as fast (for teams of all sizes).
We named Superhuman our top pick for the email app category, it is truly unmatched in the email client category. If you are someone who checks email multiple times a day and you want to have the best email experience possible, then Superhuman is your best bet.
If you're at all concerned about the price. It's probably because you're used to email being "free". But that's why they have a free 30 day trial because after you use it, you'll see the magic (and if you don't then at least you validated your decision otherwise).
We've used Superhuman for 5+ years and can't recall a single time where we were left waiting for the Superhuman app to load. It's instant, as are the keyboard shortcuts. Hit [c] and you'll be in a compose window a solid 2-3 seconds before any other email app loads. Email crashing? Doesn't happen with Superhuman. The team has put a ton into making it one of the most reliable apps we've used.
Split Inbox's is a key feature of Superhuman. Simply categorize senders or emails with a specific subject line to come into your inbox already categorized. This allows you to mentally be in the right head space when triaging through your emails and you don't need to worry about getting distracted by that newsletter or random email. For instance, we have all of our newsletters grouped into one Split Inbox, which I now check every Sunday (instead of daily). All of this helps us hit Inbox Zero more often as getting through similar emails at the same time reduces context switching and cognitive overload.
While there are other email tools that are experimenting with AI, we'd have to say Superhuman's is the best. It goes beyond the typical "length or shorten" email commands, and instead you're able to tell the AI to re-write an email in your voice that it has learned from your previous emails.
While Superhuman is the most expensive email app that we've reviewed, it's one that we cannot live without and have been happily paying for 5+ years.
Team inbox and chat tool that empowers teams to collaborate around email, SMS & social media messaging apps.
Consider Missive an email alternative if you're a Founder or CEO looking to delegate your inbox or if your team needs a one tool to help consolidate your inboxes across different platforms (email, WhatsApp, SMS, and social media like Instagram).
If your inbox is exploding with sales requests, customer emails and everything in between, then Missive could be the perfect email management tool for you. With Missive you don't need to give your team access to your entire email inbox, you can simply assign specific emails in your inbox that you want them to answer. If they need your help, they can simply use the team chat feature below the email to ask any clarifying questions before responding.
Missive also allows you to have team inboxes. This means you can have your entire team pitch in to answer [email protected] or [email protected] emails. This allows for a better customer service experience as recipients can get a faster reply. Missive also allows for collaborative writing, so if one person on the team starts off the email but needs help with another part, they can simply ask a colleague to jump in via the team chat feature. Missive also swaps out HMTL signatures automatically for the appropriate team member that's responding.
If you do a lot of business on WhatsApp, Instagram DM's, or SMS and wish there was a way to answer all of your messages from one place, Missive could be the tool you're looking for. It allows you to connect all of your accounts and collaborate as a team on responding.
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Smart. Focused. Email. Fast, cross-platform email designed to filter out the noise - so you can focus on what's important.
Consider Spark mail as an alternative if you're looking for a better version to Gmail and Outlook, but are not quite willing to pay for your email client. Spark is similar to Superhuman, however if you truly want the best email experience, we'd still have to give it to Superhuman (when comparing Spark vs Superhuman, Superhuman just put so much TLC into their user experience and design).
Spark is a great email alternative if you have multiple email addresses, and you want one unified inbox for all of them. Picture emails from your multiple personal and work email addresses, coming into one unified inbox.
Spark automatically groups your notifications, newsletters, and emails from real people into three different areas, making your email much cleaner and easier to navigate. While users report that sometimes Spark makes a mistake when grouping notifications and newsletters, correcting it is super easy with just a few clicks.
On the paid tier of Spark, you get Spark + AI. With Spark + AI, you can ask the AI to generate a reply, change the tone of the email, or shorten or lengthen the response. While it sounds great in theory, we weren't super impressed by the results when we tried it as they didn't take the full email into account all that well and the reply written by AI was quite basic.
For Gmail clients only, Spark allows you to share emails across team members and communicate via the team chat feature if collaboration is needed. The ability to assign deadlines and team members to specific emails helps eliminate that "who is answering this?" feeling.
Clean up your inbox in minutes: bulk unsubscribe from newsletters, automate your emails with AI, block cold emails, and view your analytics. Fully open-source.
Think of Inbox Zero as more of an open source layer atop of your existing email that adds some bulk unsubscribe and AI filtering functionality.
Inbox Zero is more of an email utility first and foremost, and while has an email client component, it's quite barebones as compared to a full email client like Superhuman.
Inbox Zero is a cool utility that can improve some of your email triaging flow, but is definitely an email utility, not an email client. But if you like the idea of an open source email client, Inbox Zero is a cool one to check out.
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Clean up your inbox in minutes: bulk unsubscribe from newsletters, automate your emails with AI, block cold emails, and view your analytics. Fully open-source.
Gmail is the best email provider out there, and is infinitely better than Outlook (Microsoft 365). We've used it for many years, and in fact solely recommend teams use Google Workspace as the foundation for their business tech stack 🥞
The problem with Gmail? Gmail being as large as it is, has to take into account billions of users.
Just imagine, changing the color of a button can impact so many people (think of when an app you use daily changes their logo and you can no longer "find it" among your apps on your phone even though it's in the exact same place). Because of this, Gmail is not able to innovate much.
So while we use Gmail as the foundation in our business, and do believe it is the best overall email client out there, we love to pair it with Superhuman to modernize our email experience.
Clean up your inbox in minutes: bulk unsubscribe from newsletters, automate your emails with AI, block cold emails, and view your analytics. Fully open-source.
We'd only recommend Outlook as an email alternative for enterprises. That said, most startups and quick growing companies use Google Workspace, so if you're looking into Gmail vs Outlook, we believe Gmail is the clear winner here. It just has a more user-friendly experience all-around, and has significantly more integrated tools (the most modern tools integrate with Gmail over Outlook).
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