8 Best Billing & Invoicing Software in 2026

• Easy and fast onboarding
• Clean and intuitive dashboard
• Real-time transaction tracking
• Strong accounting integrations (QuickBooks, Xero, NetSuite, Kick)
• Great receipt capture flexibility (SMS, email, mobile)
• Generous cashback rewards (~1.5%)
• iOS and Android Apps
• Free

• No "parent budget" feature
• $25K minimum balance required to open an account
• Minor delays for offline vendor transactions

Easy navigation with CMD+K search and an AI chatbot for help.

‍Easy to configure budgets via spend programs and card restrictions.

Automatic retries and Gmail integration for company-wide receipt fetching.

• Cost: Free.

No annual fees, no user fees, and no hidden fees. Revenue comes from interchange fees and an optional paid tier for larger teams. BUT Important: You need around $25K in your business bank account at signup to get approved. Your credit limit will be based on your cash balance.

BILL Spend & Expense gives us so much control when it comes to our spending. We can easily create a virtual credit card, set a budget and Quickbooks category within seconds for each different vendor. We simply set a budget for each credit card for the exact amount that we know will be charged. If a subscription service decides to increase their pricing and charge our card, it will decline. And we like that, because we want to be the one deciding if someone should charge us more or not. 💪

Because we're able to put virtual cards down with each vendor, BILL Spend & Expense allowed us (and our vendor) to actually catch a person that committed fraud by stealing and using our credit card 🤯 Of course, the employee of our vendor was fired. Catching them would have been impossible to pin down if we had a generic credit card on file.

Have multiple employees that need their own corporate card? Create a card for them and set a spending limit, that's all you need to do. You can change the spending limit for each employee, make it $50 or $500, BILL Spend & Expensecards allow you to be flexible. If they leave the company, simply freeze the card (you have total control—just think of what the process is like with a typically corporate card. Issuing a new card for an employee is an annoying process, as is cancelling it). Not to mention the positive affect it has on your employees, as they get to feel empowered and like a trusted part of the team.

The rewards are pretty standard with others in the business credit card space, getting somewhere around 1–1.5% on all categories, with a bit more in certain categories (higher % when making payments weekly—less if made bi-weekly or monthly).

One customer that we recommended BILL Spend & Expenseto started using it and quickly saw his reward balance grow. He decided to use the reward funds as Christmas bonuses for his employees. He said, "it's money that's just sitting there, and if I can give them a little extra to take home at the end of the year, it's something cool I get to do."

Travel rewards are also a perk with BILL Spend & Expense as they are partnered with TravelPerk. While we haven't cashed in our travel rewards yet, it's a great option for our next company retreat!

The BILL Spend & Expense eligibility requirements are way more accessible than that of Ramp and Brex (who both make their account criteria unnecessarily high). BILL Spend & Expense is great for startups and teams of all sizes, even if you're just getting your business started.

BILL Spend & Expense is the best tool in the spend management, business credit cards, budgeting, and basic accounting automation suite for most businesses of all sizes.

• Multi-currency accounts with local bank details
• Global payouts to 200+ countries in 60+ currencies
• Competitive FX rates compared to traditional banks
• Built-in corporate cards and expense controls that work globally
• Integrations with platforms like Shopify, WooCommerce, Xero, and QuickBooks
• Free business account

• Overkill for businesses operating in a single currency
• Some advanced features geared toward global teams

Airwallex lets businesses create local bank accounts in multiple currencies, including USD, EUR, GBP, and AUD. This allows companies to collect payments like a local business in different countries and hold those funds without immediate conversion.

Businesses can send payments to vendors and contractors in 200+ countries using local payment rails. This usually means faster transfers and lower fees compared to traditional international wires.

Airwallex includes virtual and physical corporate cards. They make things like spend control, budgeting, and expense tracking so much easier.

But what's really cool is that you can spend directly from foreign currency balances with Airwallex. So get paid $10k in USD and pay your US vendors in USD without ever converting the funds.

QBO helps companies manage core financial tasks like invoicing, expense tracking, bank reconciliation, financial reporting, and tax preparation.

This is one of those areas that it makes sense that they cover, but you can tell it was an add-on versus being their core service. Payroll is boring, and hey, QBO does the job, it's just not a straightforward user-experience, and let's just say we used it for 4 years before switching to Gusto, and there's not a single bone in my body that misses QBO for payroll. It was also incredibly painful closing it down with them, reporting to all the Department of Labor agencies, and everything. Save yourself the time and skip out on QBO for Payroll.

If you compare QuickBooks Online to any of the best time tracking software on the market, you'll see just how wildly barebones, slow, and underwhelming it is. Even just the process of logging into QBO feels like you're pushing a boulder uphill, now you need to do it any time you track software? No thanks, I'll pass.

They designed it more to be for people who just need to submit their time one-per-day or once-per-week, they are building to check a box, not to be leading the time tracking space.