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GustoBest Payroll & HR Summary

https://gusto.com
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Gusto
Payroll & HR
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Time Tracking
Modern payroll for teams of all sizes.

What Is Gusto?

We have used QuickBooks Payroll amongst many other services, and Gusto is the first one that actually feels like a modern and enjoyable experience.

We figured that going with QBO Payroll was a no-brainer, as our accounting and payroll would be in the same place, right? Wrong. We had nothing but frustrations and realized that it was essentially a totally separate team and product from QBO.

Since switching to Gusto about 4 years back, we've been happy as a clam, highly recommend. Oh, it also integrates natively with QuickBooks Online beautifully 🔥

While Gusto says they offer Time Tracking, it's incredibly barebones, and more for just general time sheet tracking for employees, nowhere near the scale of a tool like Harvest or Toggl.

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QuickBooks OnlineBest Accounting Summary

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Accounting software for small and medium teams typically based in the US

What Is QuickBooks Online?

We find that teams based in the US tend to use QuickBooks Online, and businesses outside of the US tend to lean more toward Xero.

This is important because it means that the features QBO is building is more focused on things like US Sales Tax laws, while Xero may have more accounting features helpful outside of the US especially.

Also, accountants inside of the US are often more proficient with QBO as compared to Xero (although they should be familiar with both).

P.S. We highly recommend QBO over QuickBooks Desktop because of their robust API—you're not going to be integrating QuickBooks Desktop easily with anything.

Expense Management

Rating: D-

Some people have mentioned that QuickBooks Online allows for some expense management features like virtual credit cards, that said, a tool like Bill Spend & Expense (formerly Divvy) does so much more for expense management than simply allowing for a one-off virtual card though. Unlike QBO, a proper expense management tool allows you to go deeper, as it ties in individual and team budgets (across the entire company), all to ensure your company only allocates what they have budgeted for.

Receipt Matching

QBO also does not have proper receipt matching that automatically ties the receipt from your email to the individual transaction.

Credit Card Rewards

QBO does not have credit card rewards with their virtual credit card solution either.

Payroll & Benefits

Rating: C

This is one of those areas that it makes sense that they cover, but you can tell it was an add-on versus being their core service. Payroll is boring, and hey, QBO does the job, it's just not a straightforward user-experience, and let's just say we used it for 4 years before switching to Gusto, and there's not a single bone in my body that misses QBO for payroll. It was also incredibly painful closing it down with them, reporting to all the Department of Labor agencies, and everything. Save yourself the time and skip out on QBO for Payroll.

Time Tracking

Rating: D

If you compare QuickBooks Online to any of the best time tracking software on the market, you'll see just how wildly barebones, slow, and underwhelming it is. Even just the process of logging into QBO feels like you're pushing a boulder uphill, now you need to do it any time you track software? No thanks, I'll pass.

They designed it more to be for people who just need to submit their time one-per-day or once-per-week, they are building to check a box, not to be leading the time tracking space.

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DeelBest Payroll & HR Summary

https://deel.com
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Deel
Payroll & HR
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Deel helps tens of thousands of companies expand globally with unmatched speed, flexibility and compliance.

What Is Deel?

If there was ever a company with the clearest value prop we've ever seen, it's Deel. With the future of work being remote, Deel is solving very real administrative problems for thousands of companies.  

Deel helps with hiring by simplifying global tax compliance, payroll management, and HR in over 150+ countries. It's one of the only companies that handles international hiring, payroll, and HR well.

What is Deel?

Deel is an all-in-one platform that helps companies streamline the complexities of hiring and paying employees globally. It helps HR manage contracts, labor law and tax compliance, invoicing, and payments. Many well known companies use Deel, including Zapier, Motion, Intercom, and even Reddit (to mention just a few).

Why Use Deel?

Hiring internationally is super complex and Deel can help your team expand your workforce with less administrative overhead.

  • Compliance Management: Deel helps businesses maintain legal compliance by updating its system with the latest local labor laws and tax regulations for each country it operates in.
    ‍
  • Streamlined International Payouts: Global payroll for employees and contractors is possible straight from Deel as it supports over 150 currencies. This allows you to pay team members in their preferred currency without the complexities for foreign exchange.
    ‍
  • Mitigate Risk of Double Taxation: Deel helps companies comply with local laws and regulations when it comes to taxes.
    ‍
  • Time Saving: Deel auto-generates invoices and allows HR teams to automatically schedule recurring payments, while also integrating with accounting software like Quickbooks Online, Xero, and NetSuite. There are huge time-saving opportunities when it comes to using Deel.

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Who Should Use Deel?

If you are a mid-to-large company and want to hire employees or contractors in multiple countries around the world, Deel is a must-have to help streamline your processes. Deel also is suitable for small businesses, as long as there is a clear need to hire globally and the makes sense given the higher price point of Deel.

How Does Deel Work?

Deel helps with full time employees or contractor management enabling companies to grow with a global team.

Pre-Candidate

Deel provides average salary insights for different roles in each country, so it can help you create an offer or at least shows you how you offer compares to the local salaries.

Candidate

Once a candidate accepts their offer, Deel helps streamline all the onboarding and admin. Deel provides options for local contracts, and helps you collect any compliance documents required. Deel can also help with doing background checks, providing stock options, employee equipment, and general onboarding (e.g. email access).

Employee

Deel manages contractor invoices, employee benefits, and payslips. It also handles general HR workflows like time off, promotions, bonuses.

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Deel Integrations

Deel integrates with commonly used accounting platforms like Quickbooks Online, Xero, and NetSuite.

Deel Verdict: Is it worth it?

If you are hiring in multiple countries, Deel is absolultey worth it. Overall, Deel has gotten an overwhelming positive review from many companies as it simplifies the so many HR processes—from compliance management, to contract management, to global payroll.

Users of Deel also rave about it's friendly user interface and great customer support.

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RipplingBest Expense Management Summary

https://rippling.com
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Rippling
Expense Management
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Time Tracking
Payroll & HR
Accounting
Rippling lets you easily manage your employees’ payroll, benefits, expenses, corporate cards, bill pay, & more—in one place. The majority of our coverage is focused on their Rippling Spend product.

What Is Rippling?

Rippling Spend could beconsidering if you have 50+ employees or are already in the Rippling ecosystem (e.g., using their Human Capital Management and Payroll products). Otherwise, we suggest exploring either BILL Spend and Expense or Ramp.

Here’s why:

Many of Spend’s core features and value adds are only accessible if you use Rippling’s other products, HCM and Payroll, which enable you to leverage all of your employee data. Without this ability to leverage employee data, you only have access to a subset of features and functionalities that we feel do not offer the same value as both BILL S&E and Ramp, which come at a lower cost. This makes BILL S&E and Ramp strong options for companies seeking standalone spend management solutions.

On the other hand, if you:

  • Are already part of the Rippling ecosystem
  • Have complex spend management needs
  • Run a company with over 50 employees
  • Plan to implement payroll and HR software
  • Have a substantial budget

You might find value in Rippling Spend. The features Rippling touts in their marketing materials (policies, card groups, etc.), that leverage the data that’s in Rippling’s other platforms, truly are great offerings that undoubtedly save users time – time spent manually entering data, looking across multiple platforms for data, reviewing policies, reconciling expense reports, etc.

Just make sure you watch out for:

  • Less than stellar customer service (we’ve seen and heard this in a lot of places)
  • A potentially complicated setup process
  • Fine print around billing, especially related to employee count changes

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