Motion vs Vimcal

Motion is one of the best calendars out there...but saying it's just a calendar doesn't quite give it justice. It's a full-fledged project management tool with a calendar at the core. Where other tools require multiple integrations to manage tasks, scheduling, and team coordination, Motion brings everything into one place.

There's a reason we've been using it since 2021. Motion uses AI auto-scheduling to act like a personal assistant. It takes your tasks, automatically places them onto your calendar, and continuously adjusts your schedule if you don’t complete something or miss a time block. It helps you show up each day knowing exactly what to work on next.

Motion is designed for busy individuals, professionals, and teams who want a comprehensive system to manage both time and tasks more effectively.

• Rearranges tasks dynamically if you miss or don’t complete them
• Time-blocks your day neatly to boost productivity
• Takes team schedules and work capacity into account
• Warns you if deadlines may be missed due to availability constraints

• Not ideal if you prefer to manually plan every detail of your day
• Lacks strong natural language input features
• Might be overkill if you are truly looking for just a calendar

Motion automatically takes your tasks and places them into available time slots on your calendar. If something doesn’t get done, it intelligently reschedules it, making it feel like you have a built-in assistant helping manage your workload.

It's the smartest calendar on this list by a long shot.

If you have 5 hours of meetings in a day, and 8 hours of work to get done...how will you fit everything in? Likely, you can't. So you're constantly running around "feeling behind" wondering why nothing gets done. Motion brings that to the surface. Create a project or task, set the deadline, and Motion will tell you instantly if you're at risk of missing your deadline. This all happens right within the calendar.

It works the same way if you're a part of a team. Motion takes into account team members’ schedules, personal tasks, and project workloads. If someone doesn’t have the availability to complete something on time, it flags potential issues early so you can adjust.

Motion has smart scheduling controls within the calendar. Simply toggle-on any option below and your schedule will readjust.

• Start tasks later: Delays the AI scheduler from placing tasks earlier in the day
• Stop tasks early: Pushes remaining tasks to later time slots or future days
• Block out hours: Creates protected time so Motion will not schedule tasks there
• Block out whole day: Marks the entire day unavailable for scheduling

Motion's calendar and task management works on iOS and Android, allowing you to add tasks on the go and allow Motion's AI to adjust your schedule and plan your day for you.

Motions prices range from $19 to $34 per month (Individual to Team plans), and the Calendar is included within that broader system.

Vimcal markets itself as "the calendar for people with too many meetings." It’s an iOS-focused calendar aimed at helping heavy schedulers, mainly executive assistants, coordinate complex meetings more efficiently.

We initially loved the idea of Vimcal, as they are trying to portray themselves as the "Superhuman of calendar," and we love Superhuman Mail. The thing is, they missed the mark on what actually makes Superhuman Mail special in our eyes.

Vimcal confuses "productivity" with having keyboard shortcuts for everything (talking about every single UI component). This is at the cost of simplicity, making Vimcal feel quite a bit more overwhelming and over-engineered than it needs to be.

Where Vimcal has tried to differentiate themselves is becoming a calendar + scheduler for EAs in one (e.g. helping EAs coordinate meetings across timezones with 5-10+ participants). We've covered their scheduling capabilities on our best scheduler list.

• Natural language event creation
• Free iOS calendar app
• Better design than Google Calendar

• iOS-only (no Android support)
• iOS app can feel laggy/buggy
• Over-engineered interface with too many shortcuts

You can type things like “Coffee tomorrow with Alex,” and Vimcal will try to parse the event details and pull contacts from your phone.

This is one of the main reasons I downloaded it on my phone, since most calendar apps don't have this feature.

When it works, it works and feels delightful. But an annoyingly, it doesn't always work.

For example, saying "meeting Alex for coffee" doesn't work, but if I write "meeting with Alex for coffee" then it does. These little details make it quite frustrating to use, because I expect it to work, and when it doesn't and I'm left cleaning up the calendar event it just starts to make me wonder why I'm even using it in the first place.

Vimcal makes scheduling across time zones easy with its "Time Travel" view.

Instead of doing mental math to convert times, you can shift the calendar across time zones and see what time it is for someone else and where your work hours overlap.

It also highlights shared availability windows, so you can quickly find meeting times that work for everyone. You can also switch between multiple time zones directly in the calendar.

Vimcal is free on iOS, but you need to upgrade to use it on desktop. This is their "lead magnet" which we'd say is quite smart.

• Free (iOS Only): Free forever. Best for individuals who only need a simple personal calendar on iPhone.
• iOS & Desktop: $20/mo per user ($200/yr or $16.67/mo billed yearly). Best for founders, executives, and professionals who schedule frequently and want booking links, polls, team scheduling, and desktop apps.
• Enterprise: Unlisted. Includes dedicated support, SAML SSO, and advanced security controls for teams and organizations.
• Vimcal EA: $70/mo per user ($750/yr or $62.50/mo billed yearly). Best for executive assistants scheduling on behalf of executives with advanced delegation, calendar holds, and scheduling analytics.