What is Motion?
Motion is one of the best calendars out there...but saying it's just a calendar doesn't quite give it justice. It's a full-fledged project management tool with a calendar at the core. Where other tools require multiple integrations to manage tasks, scheduling, and team coordination, Motion brings everything into one place.
There's a reason we've been using it since 2021. Motion uses AI auto-scheduling to act like a personal assistant. It takes your tasks, automatically places them onto your calendar, and continuously adjusts your schedule if you don’t complete something or miss a time block. It helps you show up each day knowing exactly what to work on next.
Motion is designed for busy individuals, professionals, and teams who want a comprehensive system to manage both time and tasks more effectively.
Pros and Cons
Pros
- Rearranges tasks dynamically if you miss or don’t complete them
- Time-blocks your day neatly to boost productivity
- Takes team schedules and work capacity into account
- Warns you if deadlines may be missed due to availability constraints
Cons
- Not ideal if you prefer to manually plan every detail of your day
- Lacks strong natural language input features
- Might be overkill if you are truly looking for just a calendar
Key Features
Task AI Auto-Scheduling
Motion automatically takes your tasks and places them into available time slots on your calendar. If something doesn’t get done, it intelligently reschedules it, making it feel like you have a built-in assistant helping manage your workload.
It's the smartest calendar on this list by a long shot.
No Missed Deadlines
If you have 5 hours of meetings in a day, and 8 hours of work to get done...how will you fit everything in? Likely, you can't. So you're constantly running around "feeling behind" wondering why nothing gets done. Motion brings that to the surface. Create a project or task, set the deadline, and Motion will tell you instantly if you're at risk of missing your deadline. This all happens right within the calendar.
It works the same way if you're a part of a team. Motion takes into account team members’ schedules, personal tasks, and project workloads. If someone doesn’t have the availability to complete something on time, it flags potential issues early so you can adjust.
Scheduling Protection
Motion has smart scheduling controls within the calendar. Simply toggle-on any option below and your schedule will readjust.
- Start tasks later: Delays the AI scheduler from placing tasks earlier in the day
- Stop tasks early: Pushes remaining tasks to later time slots or future days
- Block out hours: Creates protected time so Motion will not schedule tasks there
- Block out whole day: Marks the entire day unavailable for scheduling
Mobile App
Motion's calendar and task management works on iOS and Android, allowing you to add tasks on the go and allow Motion's AI to adjust your schedule and plan your day for you.
Pricing
Motions prices range from $19 to $34 per month (Individual to Team plans), and the Calendar is included within that broader system.
