What is Sunsama?
Sunsama is a daily planner built around intentional, manual time blocking. The very first thing it asks each morning is "What do you want to get done today?"
It's intuitive and easy to navigate, giving you a full view of your tasks on one side and your calendar on the other. You have the ability to drag tasks onto your schedule and then reflect on obstacles. Then, at the end of the day, you go through a shutdown ritual and review what you completed. It’s not a tool that's trying to automate your life, but trying to help you be more mindful about it.
I always recommend Sunsama to my friends who love pen-and-paper planners but want a digital version. If you enjoy sitting down for 10–15 minutes each morning to thoughtfully plan your day, you'll probably love what Sunsama brings to the table.
If you hate the idea of AI planning your day, then Sunsama is 100% for you (it's basically the opposite of Motion). There's no AI auto-scheduling or project management tool built in.
My mind (and mental health) loves the idea of Sunsama, but in reality, as a business owner it's not a tool I can activity stay on top of and maintain with the daily rituals. There are too many changes things in my day-to-day that I need something more automated. But if you like calm, I definitely recommend giving it a shot.
Pros and Cons
Pros
- Structured daily routines
- Beautiful, calming, minimal design
- Daily planning and time blocking experience
- Strong philosophy around healthy work habits
- Integrates with popular tools (Asana, Monday, Gmail, Slack, etc.)
Cons
- Heavy manual daily planning
- Limited team collaboration features
- Can feel time-consuming for busy professionals
Key Features
Daily Planning
Sunsama creates an experience that guides you through a routine focused on what you feel, not what is fastest or what an AI automation thinks is most efficient.
There is what Sunsama calls auto-scheduling, which is different from how AI works with tools like Motion. What it means is it uses a mixture of keyboard shortcuts and your preset schedule to place tasks on your calendar, split them, or defer them; it's not actually doing anything with AI or anything that automated.
We could see this really working for someone who prefers control over AI guesswork and already likes sitting down to map out their day. This feels like the cleanest digital version of that experience. It forces you to be realistic about your time and in tune with your day.
Task Aggregation
Sunsama doesn’t try to replace your project management software, but it's aware that professionals often need to be in tools like Asana, Monday, Trello, Gmail, Slack, etc.
So it connects to those tools and allows you to pull in tasks, BUT it doesn’t automatically schedule everything. This is different from other tools that, with a click of a button, your entire schedule is ready to go; with Sunsama, you choose what makes it onto your calendar.
It acts more like a daily decision layer on top of your existing stack. Your PM tool manages the big picture, and Sunsama helps you decide what actually gets your time today.
Daily Shutdown & Reflection
Much like the beginning of your day, Sunsama has you do a shutdown routine at the end of the day. You review what you completed and reflect on how the day went.
This might sound redundant if you are just trying to be as efficient as possible, but if the goal is awareness and intention, it's powerful. A lot of busy founders just want to close their laptops and be done with the day, but Sunsama makes you pause and look at your progress.
It does a great job of helping you reinforce work boundaries and help you build a healthier relationship with work, because when you see all your output, it makes you realize sometimes it's okay to stop.
Pricing
- Free: 30-day free trial with our Sunsama discount (normally only 14 days if you go direct). No credit card required.
- Pro: $20/mo per user (billed yearly) or $25/mo (billed monthly). Best for busy professionals who want a full daily planning system with unlimited usage, integrations, and AI features.
- Enterprise: Unlisted. Includes SSO, SCIM, audit logs, and custom security, compliance, and billing options for larger teams.
