0:00 - We'll Help You Pick a Daily Planner
0:29 - Similarities
0:52 - Motion as Daily Planner + Project Manager
2:19 - When to Use Sunsama & Akiflow
3:22 - Differences between Sunsama & Akfilow
3:52 - How Sunsama Works
4:14 - How Akiflow Works
4:34 - Sunsama vs Akiflow Verdict
5:04 - Manual Task Planning or Automated?
6:37 - Daily Planner for Personal Use
7:04 - Routine: Limitations For Professional Use
8:16 - Final Verdict: Your Perfect Daily Planner
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0:00 - We'll Help You Pick a Daily Planner
0:29 - Similarities
0:52 - Motion as Daily Planner + Project Manager
2:19 - When to Use Sunsama & Akiflow
3:22 - Differences between Sunsama & Akfilow
3:52 - How Sunsama Works
4:14 - How Akiflow Works
4:34 - Sunsama vs Akiflow Verdict
5:04 - Manual Task Planning or Automated?
6:37 - Daily Planner for Personal Use
7:04 - Routine: Limitations For Professional Use
8:16 - Final Verdict: Your Perfect Daily Planner
The all-in-one work platform Routine is the next-generation platform for professionals and teams to get things done faster!
Routine app falls into the daily planner + productivity tools category. If you are looking for a habit tracking app to help with daily routine planning, task management and, time blocking for personal use, Routine is an app to consider.
Compared to Motion, Sunsama, and Akiflow which are all task management tools, Routine is the newest kid on the block in the category and aimed for more personal use, while the others are more professionally focused.
Routine is for individuals who are looking for a personal app to help with habit building, daily planning, task management and time blocking. It has a beautiful and thoughtful user interface that makes it very aesthetically pleasing. You can also use it as your main calendar (as it integrates with Google Calendar) and take personal notes within Routine. Routine is a great introduction to using a productivity tool to help form good daily habits and manage your daily schedule.
Motion, Sunsama and Akiflow were built to be tools that can help you better manage your workload, while Routine is something we'd consider using as a "light" version of task management. For example, if you want to time block in more or less static blocks of time and want to build a routine (without much regular rearranging of tasks) then Routine is a great app to consider. Tasks that should go in Routine are healthy habits (e.g. drinking water or tasks to help manage mental health like meditation).
Routine is very much for individuals at the moment, not professionals. Their integrations with project management tools are limited (Notion is currently available while Asana and ClickUp are coming soon, according to the Routine app website). So if you are looking to centralize your tasks from other tools, tools like Akiflow or Sunsama would be much better choices for you.
If you are looking for a comprehensive project management tool, Routine would not be a choice to consider as it is very much a personal routine planner, habit tracking app and task management tool. If your team is not yet using a project management tool (or you individually know you need to manage larger projects), then considering something like Motion might be best as it would eliminate your need for a project management tool + a daily planning tool (it offers daily planning, time blocking, and calendar scheduling capabilities in addition to full project management capabilities).
Rating: C
When comparing Routine app to it's two closest competitors, Sunsama and Akiflow, Routine doesn't have too much differentiation with key features. It feels several steps behind the two apps and while it allows you to have note-taking capabilities (differentiating the tool), we much rather recommend people use proper note taking tools instead like Slite or Notion. The reason is because all your notes end up getting stuck within Routine and you can forget ever being able to collaborate on notes with others. The only share feature Routine has with notes is "exporting" which essentially copies the entire text. Depending on where you send the notes, all formatting can be lost which makes for a very frustrating experience. If you take notes in Routine, we'd recommend making sure they are just for yourself and you won't plan on needing them anywhere else!
Beyond that, Routine is much more a tool to use if you want to plan out your morning routine, or are craving a habit tracking tool with the ability to use free time slots to schedule daily tasks.
Rating: A-
This is where Routine shines. It is the most beautiful task management productivity tools on the market in terms of design. Aesthetically it is very pleasing to use, a gorgeous interface with minimalistic design.
Rating: C-
While Routine is gorgeous to use, we found the user experience limiting and frustrating quite quickly. Initially, integrating with Google Calendar, adding tasks, and dropping them on your calendar is easy.
But what if a task will take you two hours to do, and you urgently need to get it done and you have other tasks on your calendar? You'd imagine that dropping in a task at a specific time would automatically move your other tasks to accommodate for the new task, right? This isn't the case with Routine. You can drag the task to be as long as the free time slot, and beyond that you need to manually rearrange your entire schedule to accommodate the new task 😬😬😬
When you compare Routine vs Motion, Motion uses AI capabilities to arrange your day. Simply making a task low, medium or high priority will auto-schedule it for you based on importance, rearranging all your other tasks. This makes it way easier to arrange your schedule instead of spending time fighting with the tool to get your schedule right. This is why we say Routine app is much better for habit building and planning your daily routine rather than granular tasks.
Because of this, we'd say Routine might be helpful for static tasks like "Mental Health Check-In" or "Cook Dinner" but it's difficult to get super granular with tasks and time blocking as you would need for professional work.
Rating: B-
Routine only has an iOS app which is relatively new (only 4 reviews on the app store to date), with Android is coming soon. Routine can be used as your main calendar app on your phone (instead of Google Calendar) and it is much more beautiful than the others on the market.
Rating: C-
Routine currently doesn't integrate with very much beyond your Google Workspace tools and Notion. You can add tasks in from your email, Notion or manually enter tasks into the app. According to Routine's website, Slack, Asana and ClickUp integrations are coming soon. Although, even with these integrations, the tool doesn't appear to have an API coming in the near future which would make it difficult to build workflows with Routine. If you are using Asana or ClickUp and are looking for a time management tool with deep integrations and powerful workflows, consider Motion or Akiflow.
Is Routine app worth it? Routine currently has a free plan for hobbyists and students and this is where we think the tool probably fits best (not professional use). If you are looking for a productivity tool to help you track new habits, healthy habits, banish bad habits, and plan your daily routine then we think it can be a great app for that. The premium version is very much still under construction (coming soon).
If you're a business, we'd say it's probably best skipping Routine and opting in for something like Motion that along with their AI capabilities, will make you feel like you have a personal assistant helping you plan your projects, tasks and day. Alternatively, if you still enjoy manually planning your day, perhaps Sunsama would be the next best alternative for a workplace app.
There is currently no promo code for this app but we are close partners, so if you use the link above to visit the site and then let their team know that Efficient App sent you, you may just get a little something... extra 😉
There is currently no promo code for this app—we'll update it here if that changes in the future!
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Google Calendar brings all of your calendars together in one place, so you can manage work, personal life, and everything in between.
Google Calendar is the official calendar app that comes with your Google account ( along with Google Workspace and Gmail). It is also the foundation of some of the best calendar apps and best daily planner apps on the market. It is a direct competitor to Outlook calendar in Microsoft Outlook and Apple calendar.
Google Calendar is a free calendar that helps you organize your schedule and coordinate events with others. Access it via mobile app or any desktop device from your Google Account. Schedule events, set task reminders and share your calendar with others. Like any of it's main competitors, it will allow you to manage multiple calendars in one place (e.g. personal and work).
Google Calendar is the best free calendar app (we prefer it over Outlook and Apple calendar).
We understand that many people using Google Calendar might just be using it for personal use and not for work, so comparing it with other paid tools doesn't make for an apples to apples comparison. While there are better paid calendar apps out there like Motion, Sunsama, and Akiflow, they all use Google Calendar at the foundation.
If you're looking for a free alternative to Google Calendar for improving your calendar view experience (e.g. weekly view, day view, and creating a new event, viewing multiple calendars, basic time management), then your best bet would be to check out Notion Calendar or Routine.
When comparing Calendly vs Google Calendar and Motion vs Google Calendar, you see first-hand how basic scheduling is when it comes to Google Calendar. In-fact, we wrote an entire post comparing these three scheduling apps when Google recently released their Appointment Scheduling functionality.
White Google calendar is a great foundation, it's not the nicest looking calendar app out there. Google Calendar has looked the same for the past 6+ years, but it's because they are building the web app, android app, and iOS app for billions of users. With that, they can't be that innovative without upsetting many users.
So that's where we recommend checking out the daily planner apps space, and opting for a tool like Motion or Routine.
Google Calendar does have Google Tasks which is used for basic time blocking but they are no where near the level of the paid calendar apps.
Google Calendar is free.
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There is currently no promo code for this app but we are close partners, so if you use the link above to visit the site and then let their team know that Efficient App sent you, you may just get a little something... extra 😉
There is currently no promo code for this app—we'll update it here if that changes in the future!
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